Department Contact: Joyce Rindner, jrindner@nmsu.edu

Internal or External Search: External - Open to all applicants

Advertising Summary: We welcome your application to join our Employment & Compensation Services team at New Mexico State University in Las Cruces. Serve as a trusted resource to empower confident and thriving employees that champion student success and shape organizational excellence.

Position Details

Position Title: Human Resources Specialist Associate

College/Division: Administration and Finance

Department: 510038-EMPLOYMENT & COMPENSATION SVCS

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: 17.85

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Job Duties and Responsibilities: The Human Resources Specialist Associate for Central Employment and Compensation supports a wide range of human resources operations with a focus on hiring processes, personnel actions, records management, and compliance-related activates. This role is responsible for ensuring the accuracy, completeness, and timely processing of HR transactions while maintaining confidentiality and adherence to institutional policies.

Prepare and process hiring proposals and job postings for non-exempt positions.
Review and approve Handshake postings for student employment opportunities.
Audit student employee and graduate assistant hires to ensure accuracy and completeness of hiring documentation.
Review, prepare, and submit EPAFs and PAFs for non-exempt and student personnel actions.
Initiate and manage TAS background checks for applicable hires.
Triage and assign incoming HR ticket requests to the appropriate HR Business Partner.
Create and maintain personnel file records in compliance with recordkeeping requirements.
Assist with IPRA and subpoena requests, ensuring timely and accurate document support.
Support verification of employment requests.
Perform transcript coding and maintain related records.
Conduct research related to HRS requests and provide accurate information or recommendations.
Maintain and process mailed and faxed HR forms, ensuring proper documentation and routing.

Qualifications

Required Education and Experience: 
High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.

Equivalent Qualifications: 
Professional certifications such as PHR, SPHR, SHRM-CP, or SHRM-SCP may be considered as partial fulfillment of educational requirements, particularly when combined with relevant experience.

Preferred Qualifications: 

Special Certification/Licensure: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.