Department Contact: Brooke Yaksich, psl_hrs@psl.nmsu.edu

Internal or External Search: External - Open to all applicants

Advertising Summary: Join the PSL Accounting team as an Accountant Intermediate.

Position Details

Position Title: Accountant Intermediate

College/Division: Physical Science Laboratory

Department: 470580-PSL BUSINESS ACCOUNTING OFFICE

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: Commensurate with qualifications.

Appointment Full-time Equivalency: 1.00

FLSA Status: Exempt

Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon external funding

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Job Duties and Responsibilities: Reads and analyzes contracts to ensure proper accounting of expenses, as required by the contract. Liaison with RAS to address any concerns about language / clauses (T&Cs) of concern to PSL. Assists in establishing labor rates and activity codes for Time and Material (T&M) contracts. Reconciles all contracts monthly, to include labor distributions by index/fund along with spending and tasks. Prepares journal vouchers and and Electronic Labor Redistributions. Reviews all spending and notifies PIs of potential problems. Assists in the setup of new funds / index numbers as required. Provides Sponsored Project Accounting (SPA) with required reports and invoicing/billing information for the customers. Verifies and approves Purchase Orders, Pcard expenses, and Direct Pays for contracts. Prepares budgets for new contract proposals. Reconciles monthly payroll clearing account and leave accrual fund balances for PSL employees. Reconciles quarterly CLC clearing accounts, and prepares Journal Voucher to book indirect charges, and any surplus/overage. Assists Main Campus Auditing as it relates to audits of contract related information (internal and external auditors). Annually, closes out and boxes all old contract information and moves paperwork to storage. May direct or supervise the work of assigned personnel including recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution. Performs miscellaneous job-related duties as assigned. Supervises and train students working in Accounting Office. Position requires the ability to work with PSL Management, Internal Service Centers, RAS, SPA and PI’s.

Qualifications

Required Education and Experience: 
Associate's Degree + 2 years of relevant experience or a Bachelor's degree.

Equivalent Qualifications: 

Preferred Qualifications: 
Preferred Education: Bachelor's degree in Accounting or Bachelor's degree and successful completion of at least 12 credit hours of Accounting (ACCT) course work.
Preferred Experience: One (1) year of professional experience directly related to the standard duties as outlined.

Special Certification/Licensure: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.