516 - Administrative Specialist

Job no: 492585
Position type: Full Time
Location: Brownsville
Division/Equivalent: PARDS: Event Center
School/Unit: Event Center
Categories: Clerical

Apply now

Title: 516 - Administrative Specialist

Organization: PARDS: Event Center

Department: Event Center

Location: PARDS Event Center

Rate of Pay: $14.67

Job Summary

The purpose of the Administrative Specialist is to provide administrative and secretarial support to a department/division. The class is responsible for document preparation, assisting with special projects data entry, responding to public requests and inquiries, scheduling meetings and/ or travel arrangements, handling purchase orders and invoices, file and inventory maintenance. The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.

Competencies

• Safety Acumen
• Leadership
• Customer Service
• Communication
• Self-Awareness
• Flexible
• Critical Thinking
• Trust
• Responsible
• Ethical Practice
• Professionalism

Key Functions/Knowledge/Skills

• Slightly above average skills; knowledge of more complex work routines, rules, procedures, or operations; ability to operate higher-level specialized equipment.
• Creates, revises and edits correspondence and documents such as memos, letters, reports, and minutes.
• Assist with preparation of agendas for City Commission and Boards.
• Knowledge of rules, procedures, and operations.
• Reads, interprets and follows procedures as necessary.
• Possesses the ability to manage time efficiently to accomplish goals and tasks.
• Performs human resources functions such as payroll preparation.
• Responds to customer inquiries and requests.
• Communicates effectively at all levels, both orally and in writing.
• Possesses genuine interest in training and leadership of team members.
• Prepare purchase orders, credit card purchases reports and process invoices for payment.
• Performs data entry, filing, photocopying, faxing, scanning, processing outgoing and incoming mail and distributing messages to team members.
• Performs accounting functions such as balancing receipts and ledgers.
• Responsible for cash handling transactions and accountability.
• Order supplies and maintains departmental inventory.
• Answers and redirects phone calls.
• Assists with special projects and events.
• Assist with travel arrangements.
• Maintains and updates filing systems.
• Records and keeps inventory ledgers up to date.
• Performs data entry functions.
• Prepares and reconciles fuel reports.
• Works a flexible schedule, may include some weekends.
• Performs other related work as required.

Minimum Education & Experience

High school graduation or GED plus two years of experience.

Special Certifications & Licenses

Valid Texas Driver’s License.

Independence & Judgement

Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of office equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative & Ingenuity

Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities.

Supervisory & Responsibility

Does not supervise.

Financial Responsibility

Prepares payroll; reconciles bank accounts.

Level & Frequency of Outside Contact

Direct contact may be infrequent but may require considerable tact and courtesy when it does occur.

Physical Demands

Office job with little or occasional light physical effort, may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.

The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.

Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Advertised: Central Daylight Time
Application close:

Apply now

Back to list Refer a friend