140 - Deputy Court Clerk I

Job no: 492590
Position type: Full Time
Location: Brownsville
Division/Equivalent: Muncipal Court
School/Unit: Municipal Court
Categories: Clerical

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Title: Deputy Court Clerk I

Organization: Muncipal Court

Department: Municipal Court

Location: Municipal Court City Plaza

Rate of Pay: 13.32

Job Summary

The purpose of the Deputy Court Clerk I is to provide court support for assigned area of responsibility. The Deputy Court Clerk I is responsible for entering data, updating, and maintaining court case management software, and files; and performing various court and clerical functions. The class works according to set procedures under direct supervision.

Competencies

• Effective Communication
• Trust
• Time Management
• Ethical Practice
• Citizen Value

Key Functions/Knowledge/Skills

• Knowledge of an extensive body of rules, procedures, or operations; specialized skills that may be technical or non-technical, composing non-routine documents and letters, ability to use software in complex applications.
• Assists and cooperates with the cross-training of other Municipal Court staff.
• Assists with disposing files when needed.
• Use scanners to covert court cases into electronic format.
• Performs a variety of research.
• Enters data in the Municipal Court Information System (MCIS – In code) to create and update defendant records for arraignment.
• Interviews defendants and determine their payment plan according to their financial ability to make monthly payments.
• Maybe required to work weekends/holidays.
• Verifies, maintains, and updates defendant’s information in the Court Management Software (In code) and Collections Software (Rev Q).
• Follows and complies with the Office of Court Administration’s rules when acting as Court Collector.
• Perform basic accounting functions when needed.
• Assists customers at our customer service counter by taking payments for parking citations, traffic violations, bail bonds, and other Court financial obligations.
• Prepares and issues summons for defendants.
• Prepares record checks for city departments, private and public agencies and citizens.
• Prepares and processes Traffic Warrants, Capias Pro Fine, etc.
• Closes cases and disposed them.
• Answers Traffic Radio to validate information for Officers.
• Answers and redirects phone calls.
• Performs other non-judicial duties as may be delegated by the judge and the Court Administrator.
• Performs other duties as assigned.

Minimum Education & Experience

High school graduation or GED plus one year of experience.

Special Certifications & Licenses

Valid Texas Driver’s License.

Independence & Judgement

Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative & Ingenuity

General guidelines: occasionally requires interpretation of available options to apply to non-standard situations; day-to-day work drives priorities.

Supervisory & Responsibility

Does not supervise.

Financial Responsibility

Calculates amounts due, using some judgment; receives and processes larger amounts (several thousand dollars on one day not uncommon); balances receipts and cash from one or more other employees; brings problems to attention of supervisor.

Level & Frequency of Outside Contact

Frequent contact with the public or other organizations; interactions may require obtaining cooperation of people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.

Physical Demands

Office job with little or occasional light physical effort.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville participates in a generous retirement plan with retirement opportunities available at 5 years of service at age 60 or 20 years of continuous service at any age. The City has an exceptional employee and family medical and dental insurance plan. Employees may also contribute to deferred compensation plans from Equitable and supplemental insurance plans from AFLAC and Colonial Life. Full time employees have the opportunity to accumulate 10 sick days and 10 annual days per year. Additionally, the City of Brownsville observes 12 holidays annually.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

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