Position Introduction:

The Administrative Coordinator provides administrative, logistical, and programmatic support for activities within the College of Medicine Faculty Affairs and Professional Development Office. This role supports learning management system data, compliance documentation, live and virtual educational events, and specialized program workshops. The position requires the ability to work independently and collaboratively, manage multiple priorities, and function effectively in a fast paced, deadline driven environment.

Essential Duties and Responsibilities:

• Work independently and as a team player to support departmental and college wide educational initiatives.
• Utilize strong interpersonal skills to communicate effectively with faculty, staff, learners, and external partners.
• Download and manage data from the Learning Management System (CloudCME) into spreadsheets for documentation, tracking, and reporting.
• Download disclosure forms and mitigate those indicating no financial relationships in accordance with compliance standards.
• Assist with live conferences, including managing registrations and providing on site support. Support a specialized program by assisting with virtual workshops, event planning, and coordination.
• Create flyers and promotional materials to support workshops and educational events.
• Assist with event setup and cleanup, including arranging materials and equipment.
• Communicate clearly and professionally both verbally and in writing.
• Complete assigned tasks efficiently, accurately, and within established deadlines.
• Maintain organization and attention to detail while multitasking in potentially stressful situations.

Required Education and Experience:

• High School Diploma or GED
• 12 months office, clerical, or administrative experience

Required Knowledge, Skills, Abilities:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Department Preferences:

• Experience using Canva for creating flyers or visual materials.
• Experience using Qualtrics or similar survey and data collection tools.
• Experience using Zoom for virtual meetings or events.
• Demonstrated experience using Microsoft Excel.
• Demonstrated experience using Microsoft Word.