Position Introduction:

The Administrative Assistant provides clerical and administrative support to the staff of Rose Rock Habitat for Humanity. This position assists with organizing records, maintaining databases, preparing documents, and supporting volunteers, donors, and community partners. The ideal candidate is organized, dependable, and committed to supporting the organization's mission of building homes, community, and hope throughout South Central Oklahoma.

Essential Responsibilities:

• Provide administrative and clerical support to office staff.
• Organize and maintain digital files using SharePoint, OneDrive, and other cloud-based systems.
• Perform accurate data entry and maintain donor, volunteer, and organizational records.
• Prepare letters, reports, spreadsheets, and other office documents.
• Answer phones, greet visitors, and provide professional customer service.
• Assist with scheduling, filing, scanning, copying, and general office organization.
• Support volunteer coordination by preparing materials and assisting with communications.
• Assist with donor acknowledgments, mailings, and other fundraising support activities.
• Help with special projects and events as assigned.
• Maintain confidentiality of organizational and donor information.
• Perform other duties as assigned to support the mission of the organization.

This position offers valuable experience in nonprofit administration, volunteer engagement, donor relations, and office operations while providing an opportunity to make a meaningful impact by supporting Rose Rock Habitat for Humanity's work to build stronger families and stronger communities.

Required Education and Experience:

• Must be currently enrolled in the Fall 2026 Term as an undergraduate student in good standing at the University of Oklahoma.
• Hiring contingent upon verification of current student status.

Qualifications:

• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience using or willingness to learn SharePoint and OneDrive.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks while meeting deadlines.
• Dependable, punctual, and able to work independently with minimal supervision.
• Professional attitude and strong customer service skills.
• Ability to maintain confidentiality.

Department Preferences:

• Positive attitude and willingness to learn.
• Strong work ethic and reliability.
• Self-motivated and detail-oriented.
• Excellent time management and problem-solving skills.
• Comfortable working both independently and as part of a collaborative team.
• Passion for serving the community and supporting affordable housing initiatives.
• Demonstrates professionalism, integrity, and respect in all interactions. Interest in nonprofit organizations, community development, or public service is preferred.