Position Introduction:

This position oversees all office management of OU Elevate, a federally funded five-year grant project, including general operations, scheduling and programming, fiscal management and oversight, and generating reports and materials. This position coordinates and manages a wide array of functions requiring independent judgement, initiative, excellent communication, collaboration, attention to detail, and time and task management. Specifically, the role includes primary budgetary responsibility, maintaining communication, planning workshops and training sessions, coordinating events, collaborating and coordinating with the Executive Team, developing marking and communication materials. The ideal candidate for this position is someone who desires to work in a highly collaborative team environment; is a self-starter, detail oriented and organized; and has a background in social science.

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Required Education and Experience:

• Bachelor's degree.
• 48 months of related experience.

Equivalent/Substitution: Will accept 48 months of experience in lieu of a Bachelor's degree to equal 96 months of related experience.

Department Preferences:

• Proficient in Microsoft Excel, Powerpoint, and Teams
• Demonstrated detail orientation
• Skilled with handling sensitive information with integrity
• Excellent communication (oral and written) skills
• Knowledge of organizational culture and change processes
• Awareness of approaches to inclusion and belonging
• Experience with using statistical software such as SPSS, SAS, or R
• Experience in developing and maintaining websites
• Familiar with OU software and workflow for grant management, HR processes, etc.
• Experience related to Tribal health research
• Coordinate day-to-day activities and operations for a national research training program.
• Support the planning for training sessions, workshops, meetings, webinars, and other program events.
• Maintain project timelines, evaluation and reporting, and related documentation.
• Assist with onboarding, scheduling, and ongoing program support.
• Track program activities, milestones, and outcomes and assist with program evaluation and reporting.
• Maintain organized records and databases related to program activities.
• Support budget tracking, purchasing, travel coordination, and other administrative processes as needed.
• Identify project needs and potential challenges and work proactively to resolve issues.

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