The Assistant Director for Regent Relations will assist in the day-to-day administrative support essential for the smooth operation of the Board of Regents.

The ideal candidate will be experienced in handling a wide range of executive support related to the annual meeting schedule of the Pepperdine governing board and must be able to work independently and collaboratively. The ability to interact with others in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. This position must utilize problem-solving skills on a myriad of levels, from rearranging complex schedules to revising and refining existing policies. Advanced written and verbal communication skills, strong decision making ability and attention to detail are equally important.

Pepperdine University is a Christian university committed to the highest standards of excellence and integrity. As the Assistant Director for Regent Relations in the office of the president, it is vital to set an example of professionalism and excellence.

Duties

• Responsible for the administration, organization, and management of the Board of Regents calendar, meeting schedule, detailed agendas and materials for board meetings, executive committee meetings, and governance committee meetings, acting with tact, diplomacy, and discretion on a variety of complex and sensitive issues.
• Responsible for preparing critical, detailed, and expansive materials for annual elections, committee appointments, president’s assessment, regent assessments, disclosure forms, annual reports, metrics, tax letters, and a variety of other important topics and action items to ensure compliance with University bylaws.
• Works independently and directly with human resources to prepare confidential executive compensation data requiring board approval for participants in the University’s incentive compensation plan.
• Attends board meetings to record, prepare, and archive corporate minutes. Communicates directly with board committee liaisons on content, assignments, and directives including summaries and resolutions required for voting and board approvals.
• Manages the regent website and distributes confidential content and important upcoming Pepperdine and Board of Regents events and announcements. Distributes important information to past board members appointed as Life Regents.
• Plans and supports Board of Regents retreats and trips both local and international, booking all lodging accommodations for senior leaders and the Board of Regents, and coordinating multi-day itineraries.
• Onboards and effectively communicates all aspects of the board to newly appointed regents to ensure smooth transition into roles and responsibilities, including liaising between new board members and Committee Liaisons in initial communications, scheduling and curating the orientation meeting agendas, and distributing welcome letters.
• Partners with Integrated Marketing Communications team to develop and design the board of regents orientation manual on an annual basis, updating all documents and relevant information, printing and distributing to new board members and the Chair of the Board of Regents, President, Vice President and Chief of Staff, and General Counsel.
• Oversees and/or processes a variety of complex financial transactions; produces, monitors, and reconciles budget statements; researches, identifies, and resolves discrepancies for the president's office budget including the departments of the chancellor, senior vice president for strategic implementation, athletics, public affairs, and church relations.
• Processes vendor payments, credit card reconciliations, and internal and external requisitions for the President’s Office and Board of Regents. Organizes and maintains confidential minutes, book materials, and other files for the Board of Regents and President’s Office.
• Works directly with the COS to record and track the University Objectives and Key Results (OKRs) and prepares an annual report for the Board of Regents. Communicates OKR checkpoints and deadlines, and supports senior leadership in collecting and compiling OKR reports in preparation for the annual report to the Board of Regents.
• Assists with special projects as requested and performs other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor’s degree; At least two years of extensive experience as an office manager and executive secretary or five years of experience working in a support position at the executive level. Strong organizational skills; exceptional communication skills; detail-oriented; ability to handle highly confidential information with the utmost discretion; high level of professionalism; strong computer skills. Familiarity with Google Suite, Microsoft Office, Gmail, PowerPoint.

Preferred: Board administration experience. Familiarity with Pepperdine University. Ability to learn new technologies.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

This is a Regular, Exempt, 40 hour per week position.

Expected Pay Range: $72,000 - $80,000 per year 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.