Department: School of Music and Dance
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $20.98 - $31.63 per hour
FTE: 1.0

Review of Applications Begins

February 4, 2026; position open until filled

Special Instructions to Applicants

To be considered, please submit:

1. A current resume/CV- including relevant work history with dates of employment and educational background will help us evaluate how you meet the qualifications for the position. Applications that do not demonstrate the required minimum qualifications cannot be considered.

2. A cover letter demonstrating how your skills and experience meet the minimum and preferred qualifications for the position.

3. Three (3) professional references with contact information. References will not be contacted without prior notification.

We are committed to finding the best candidate for the job, and that might be someone with a nontraditional background. Even if you don’t think you meet every preferred qualification, we encourage you to apply.

Salary offers are determined based on final candidate qualifications and experience and the application of fair, equitable, and consistent pay practices at the University.

To request a copy of the full position description, please email CBSOHR@uoregon.edu.

Department Summary

Oregon Bach Festival (OBF) is an acclaimed music performance series presented by the University of Oregon School of Music and Dance, with representation from the community through an Advisory Board. The Grammy Award-winning Festival is recognized nationally and internationally as a premier performing arts organization which annually presents and produces approximately 50 performances of major choral-orchestral works, instrumental and chamber concerts, solo recitals, lectures, a children's series, master classes for professional musicians, an 11-day intensive study and choral performance program (a.k.a. Stangeland Family Youth Choral Academy) for high school-aged singers.

The administrative offices of the Festival operate year-round for the purpose of planning, budgeting, and producing each year's program, which includes the hiring and management of approximately 350 artists. Other major administrative areas include securing funds through private and business donations and public and private sector grants, the business management of the organization (annual budget of approx. $2.7 million) and publicizing, marketing and promoting the Festival.

Position Summary

The Youth Programs and Community Engagement Coordinator (YPCEC) administers a wide range of education and community initiatives for the School of Music and Dance (SOMD). This role reports to the Director of Programming and Administration, supports program directors affiliated with summer programs and the Community Music Institute (CMI), and directly supervises seasonal and part-time staff.

The YPCEC oversees summer youth programs, which currently include the Stangeland Family Youth Choral Academy (SFYCA), Jazz Camp, and String Intensive—coordinating program design, scheduling, recruitment, communications, staffing, budgeting, and evaluation, while collaborating closely with marketing and philanthropy staff in support of revenue generation. The position also coordinates CMI, administering instructional programs, performances, staffing, budgeting, and participant-family communications, while supporting curriculum development and ensuring compliance with University of Oregon policies. The YPCEC is responsible for overseeing the compliance and safety of these youth programs and works closely with the UO Division of Safety and Risk Services.

The YOCEC leads Oregon Bach Festival (OBF) community engagement initiatives by developing partnerships, coordinating artist participation in engagement activities, evaluating program impact, and contributing to engagement-related fundraising. The position also supports Chamber Music at Beall residencies through the coordination of SOMD and K-12 school-based activities. Together, these responsibilities advance educational opportunities, community impact, and artistic engagement across OBF and SOMD.

Additional Expectations:
• Local travel, including to areas not regularly serviced by public transportation.
• Flexible work schedule, with required evening and weekend availability.

Work Schedule:
This position requires a flexible schedule based on operational and event needs, including evenings and weekends. Overtime must be pre-approved by the supervisor. Vacation planning is subject to “black-out” dates. Working conditions are generally routine and predictable, except during the Oregon Bach Festival and summer camps period (approximately June 1–August 15), when the pace is rapid, workload is high, and conditions may be stressful.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.

Professional Competencies

• Advanced proficiency with Microsoft Office Suite and experience with database administration.
• Strong analytical, organizational, and creative problem-solving abilities.
• Excellent written, verbal, and interpersonal communication skills; ability to work effectively with diverse populations.
• Ability to set priorities, take initiative, be proactive, follow through, and manage multiple responsibilities simultaneously.
• High degree of organization, flexibility, and self-motivation.
• Willingness and ability to work evenings and weekends as needed, particularly during the summer.
• Ability to effectively communicate details of seasonal music programming and repertoire.
• Valid driver’s license and ability to obtain University of Oregon Driver’s Certification. Must be able to perform driving-related duties, which are essential to the position.
• Ability to ensure compliance with child safety protocols, mandatory reporting laws, and confidentiality requirements and train staff and volunteers in these areas.
• Ability to communicate with a variety of personality types, distressed and demanding participants, parents, school staff, program partners or work colleagues in an effective manner.

Preferred Qualifications

• Comprehensive knowledge of arts, arts education, and nonprofit organizations.
• Knowledge of classical music.
• Experience managing, planning and executing youth programs or events.
• Experience with OPAS.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.