Department: Undergraduate Education and Student Success
Appointment Type and Duration: Regular, Ongoing
Salary: $58,000 - $65,000 per year
Compensation Band: OS-OA06-Fiscal Year 2025-2026
FTE: 1.0

Application Review Begins

May 14, 2026; position open until filled

Special Instructions to Applicants

To ensure consideration, a complete application must include:

1. A current Resume/CV.
2. A cover letter demonstrating how your skills and experience meet the minimum and preferred qualifications for the position.
3. Three (3) professional references with contact information. References will only be contacted once you are notified.

Motivated candidates will bring experience and innovative ideas regardless of meeting every preferred competency or qualification. Please apply if you meet some of the key qualifications and would enjoy working with the UESS Administration team to support innovation in executive support, divisional operations, and student success initiatives.

For questions, please contact us at: pasthr@uoregon.edu

Department Summary

The Division of Undergraduate Education and Student Success (UESS) is committed to ensuring that every undergraduate student at the University of Oregon has the support needed to thrive academically and graduate on time. UESS focuses on student success by providing essential resources and services that promote persistence, enhance academic performance, and guide students along a clear path to timely graduation. Serving the entire undergraduate population, UESS collaborates closely with campus partners to create a supportive and engaging environment that empowers students to reach their full potential.

UESS departments and programs include: Office of Academic Advising (OAA), PathwayOregon, TRIO Student Support Services, Center for Multicultural Academic Excellence (CMAE), the Accessible Education Center (AEC), Center for Undergraduate Research and Engagement (CURE), Office of Distinguished Scholarships (ODS), McNair Scholars Program, Academic Residential and Research Initiatives (ARRI), First-Year Interest Groups (FIGs), Student Academy to Inspire Learning (SAIL), Tutoring and Academic Engagement Center (TAEC), and UESS Administration.

UESS leads, coordinates, and supports university-wide efforts to enhance pathways to timely graduation. Divisional efforts and initiatives are focused on improving four and six-year graduation, first-year retention, and closing equity gaps in retention and graduation.

Position Summary

As a key member of the UESS Administration, the Executive Assistant and Operations Manager (EA/OM) reports directly to the Assistant Vice Provost for Strategic Initiatives and Administration (AVPSIA). The EA/OM provides advanced executive support to the Vice Provost for Undergraduate Education and Student Success, leads core divisional administrative and operational functions, and contributes to the coordination and execution of divisional priority initiatives.

The EA/OM will be responsible for complex calendar management, preparing meeting materials, planning events and functions, coordinating administrative services across the division, management of day-to-day divisional operations, and supporting workgroups and initiatives to advance our student success goals.

This position requires a high degree of independence, discretion, and judgment in managing sensitive and confidential matters, as well as strong interpersonal skills. The EA/OM must exhibit professionalism, collegiality in a team environment, and the ability to create a welcoming and professional atmosphere in the office. This person must be culturally competent, with the ability and commitment to work with individuals from diverse backgrounds.

This role is designated as fully on-site and does not offer remote or hybrid scheduling options.

Minimum Requirements

• Bachelor’s degree from an accredited institution or equivalent combination of skills and experience.
• Three years of experience providing administrative support that includes scheduling and calendar management.
• Experience assisting with or managing operations or projects.

Professional Competencies

• Ability to provide excellent administrative support with a high level of professionalism and confidentiality.
• Ability to manage a complex executive calendar and prioritize competing demands, ensuring effective use of executive time.
• Demonstrated high-level organizational skills with the ability to prioritize and multi-task effectively in a fast-paced, detail-oriented, and time sensitive environment.
• Excellent communication skills to produce correspondence, documents, reports, and presentation using impeccable grammar and proofreading skills.
• Ability to recognize situations that warrant initiative and move forward without hesitation; resolving issues, problems, or situations; taking decisive action to facilitate the optimal use of the executive’s time.
• Ability to manage stressful, and often confidential, situations with tact and diplomacy.
• Ability to manage projects independently from beginning to end, including identifying pivotal objectives, milestones, and timelines.
• Commitment to, experience with, and ability to work effectively with people from a variety of diverse backgrounds and cultures in support of a welcoming and inclusive environment.
• Proven proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program).

Preferred Qualifications

• Prior professional executive assistant experience that includes experience managing a calendar for an executive-level position in a complex organization.
• Experience managing operations or projects in a complex organization.

FLSA Exempt:

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

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