Description: Provide top quality, consistent and seamless secretarial support to lawyers in an effective and efficient manner.

Responsibilities:

• Understand and assist in conveyancing/litigation/banking processes.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Organize and maintain correspondence and documents in hardcopy and electronic filing systems.
• Compile documents for review, meeting or submission by way of printing, photo copying, scanning or binding.
• Prepare dispatch forms, consignment notes, etc. for delivery of letters/documents by way of hand delivery, post or courier.
• Understand the billing procedure for the preparation of client invoices.
• Assist with invoices and claims submission.
• Organise and coordinate meetings, conferences and travel arrangements.
• Draft routine correspondences, e.g., letter of delivery of documents, etc.
• Assist with online searches via Companies Commission of Malaysia, MyEG or CTOS portal.
• Assist with updating business cards in InterAction/Outlook Contact.
• Liaise with internal and external parties in getting work done.
• Any ad-hoc task assigned (exclude personal matter).

Qualifications:

• Professional secretarial certificate or its equivalent.
• Excellent command of written and spoken English.
• Well-versed in daily administrative procedures.
• Proficient in Microsoft Office applications.
• IT savvy, e.g., understanding of networks and databases.
• Meticulous and attentive to detail.
• Excellent time and organizational management skills.
• Strong sense of responsibility and initiative, interpersonal skills and a pleasant personality.
• Willing to learn.
• Able to adapt in a fast-paced environment, work under pressure and meet tight deadlines.
• Knowledge in conveyancing/litigation/banking processes is an asset.
• Must be a Malaysian citizen or hold relevant residence status.
• Must be willing to work in Kuala Lumpur, Malaysia.
• Required language(s): English and Bahasa Malaysia.