Event Coordinator II

Job no: 495203
Position type: Full-Time
Location: Elgin, IL
Division/Equivalent: Business and Finance
School/Unit: Retail Operations
Department/Office: Facilities Rental
Categories: Professional/Technical

Apply now

 

About ECC:

 Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

 Must be willing to work a flexible schedule to meet the needs of the department.

Rate of Pay:

This is a Full-Time Support Staff position at grade 13, with an annual salary range of $47,571 to $63,428. The salary offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Benefits:

  • Medical, Dental, Vision Insurance
  • Life and Long-Term Disability Insurance
  • Flexible Spending Account (FSA, DCA, Commuter)
  • Retirement Plans (Pension, 457b, 403b)
  • Time Off with Pay
  • Professional Development/Expense
  • Tuition Reimbursement
  • Employee Assistance Program (EAP)
  • Sick Banks

FLSA Status:

 Non-Exempt

Grant Funded:

 No

Job Summary:

An employee in this class performs work of moderate difficulty by providing event planning services to both internal and external clients. Work is distinguished by the ability to complete an event from inception to completion and effectively communicate with clients and vendors. Direction is received from the Manager of Facilities Rental.

Required Knowledge, Skills & Abilities:
  1. Bachelor's degree (BA/BS) from four-year college or university; or equivalent combination of education and/or experience.
  2. One year of planning conferences, meetings, and events.
  3. One year customer service experience.
  4. One year sales and marketing experience.
  5. Working knowledge of Microsoft Office software (Word, Excel, PowerPoint, Publisher and Outlook) and use of the Internet.
  6. Ability to stand for long periods of time.
  7. Certificate or willingness to obtain a food service sanitation.
  8. Working knowledge of accounting principles.

Desired Knowledge, Skills & Abilities:
  1. Previous experience using point of sale systems (e.g. POSitouch).
  2. Previous experience using a database.

Essential Duties:
  1. Coordinate events and activities, including but not limited to communication with clients, catering request, security requests, billing, certificate/proof liability insurance, proposal writing, menu planning, audio visual arrangements, room set-up/tear-down and maintaining the event calendar.
  2. Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolve prblems that arise.
  3. Compile and balance receipts and prepare invoices/revenue logs for department operations.

Other Duties:
  1. Work a flexible work schedule which includes days/evenings/weekends/holidays.
  2. Perform other job-related duties as assigned which pertain to the job description.

Physical Demands:

Light (up to 25 lbs occasionally or 10 lbs frequently)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Moderate noise

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 04/24/2025. Elgin Community College Support Staff Association (SSECCA) members that apply by 05/01/2025 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

 

Advertised: Central Daylight Time
Application close:

Apply now

Back to list