Job Summary:

This role is responsible for coordinating administrative and operational support for business partnership activities, including scheduling, logistics, documentation, and follow-up for employer engagements and workforce training programs. This role ensures alignment of internal inputs, timelines, approvals, and resources for proposals, contracts, program setup, and delivery while maintaining accurate tracking systems and supporting marketing, outreach, and financial processes. The role also serves as a liaison among internal teams, faculty, contractors, and partners to ensure timely, high-quality program execution.

Primary Duties and Responsibilities:

Essential Performance Requirements
⦁ Coordinates administrative and operational support for business partnership activities, including scheduling, logistics, documentation, and follow-up related to employer engagements and workforce training programs.
⦁ Coordinates internal inputs, timelines, and required approvals to support proposal development, contract documentation, and program setup
⦁ Assists with coordination of facilitators, instructors, coaches, and consultants, including confirmations, onboarding documentation, and schedule alignment.
⦁ Maintains accurate records in various tracking systems to support sales pipelines, client engagement history, and program status reporting.
⦁ Coordinates marketing and outreach logistics for customized training programs and Continuing Education offerings, in collaboration with Business Solutions Partners and other internal teams.
⦁ Supports budget tracking, invoice processing, and expenditure monitoring related to customized workforce training programs, under direction of department leadership.
⦁ Serves as a liaison between Business Solutions Partners, faculty, contractors, grants staff, and internal stakeholders to ensure timely and high-quality program delivery.

Service Excellence
⦁ Participates on behalf of the College in external community organizations and associations
⦁ Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
⦁ Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
⦁ Supports the mission, values, goals, and principles of the College

Supervision
Works under periodic supervision of the assigned department leadership

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications:

⦁ Bachelor’s degree and three (3) years’ working experience related to the Essential Performance Requirements, or any equivalent combination of education and work-related experience

Preferred Qualifications:

⦁ Master’s degree
⦁ At least one (1) year’s working experience working in a college or university setting related to the Essential Performance Requirements
⦁ One (1) year experience coordinating contracts, proposals, or customized training programs in a business-to-business or institutional setting
⦁ One (1) year experience working with external partners, employers, consultants, or contractors in a coordinated service delivery model.
⦁ At least one (1) year’s working experience with AI prompt engineering
⦁ At least one (1) year’s working experience using social networking (e.g., LinkedIn) for lead generation and relationship building

Knowledge, Skills and Abilities:

⦁ Skilled in excellent customer service and interpersonal relationships
⦁ Ability to work effectively in a collaborative environment
⦁ Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
⦁ Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software

Physical Demands and Work Environment:

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.