The Development Coordinator serves as a partner to the front-line fundraisers in Advancement to reach the University's fundraising goals. This position provides daily administrative support services to the development team and assists with tasks such as prospect research, donation correspondence, gift fulfillment, campaign support, events/meeting management, and special events assistance. This position requires in-person collaboration with a number of University constituents, supervisors, donors, and friends of the University in order to fulfill the duties of the job.

Duties

• Answer telephones and take action as necessary, greet guests, and help schedule donor visits on campus.
• Manage calendars; schedule group and individual meetings; prepare materials, reports & agendas for meetings, handle room reservations, catering, etc.
• Plan and arrange donor events (luncheons, dinners, receptions, and special events).
• Interface with appropriate staff on projects and events.
• Maintain correspondence and documentation for front-line fundraisers, draft and submit proposals, and prepare gift donation summaries for processing.
• Serve as a liaison between front-line fundraising team and prospect development. 
• Maintain files, purchase office supplies, track & reconcile budgets, prepare credit card reallocations and substantiations, and prepare travel and expense reimbursement forms and electronic submissions.
• Schedule and book travel plans for fundraisers.
• Assist front-line fundraisers with proper donor stewardship.
• Greet donors and prospects as appropriate upon arrival to campus. 
• Process expense reports and mileage reimbursements, complete monthly credit card reallocations and substantiations, and maintain accurate budget records on behalf of the front-line fundraisers.
• Assist front-line fundraisers with running appropriate donor queries and reports in Raiser's Edge.
• Prepare, compose or edit, and execute various correspondence & mailings including annual gift renewals and donor proposals.
• Interface, as necessary, with appropriate fundraisers, staff, faculty, and deans in the creation of gift acknowledgments and stewardship efforts including thank you cards, birthday cards, holiday cards, and other stewardship programs.
• Communicate with donors and other constituents as requested or needed.
• Manage special projects as assigned by Advancement leadership. 
• Perform other duties as assigned. 
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor's degree (work experience may substitute for a degree).
• Previous experience as an Administrative Assistant or related office experience.
• Excellent writing skills, including outstanding spelling and grammar.
• Outstanding skills with Outlook, Word, Excel, and PowerPoint.
• Ability to maintain discretion and confidentiality in dealing with sensitive information.
• Ability to work collaboratively with colleagues and independently.
• Willingness and ability to incorporate the mission of Pepperdine University into daily work.
• General office equipment knowledge (computers, multi-line phone system, copy machine, etc.).

Preferred:

• Two+ years of experience in an administrative position.
• Work experience in higher education or fundraising environment.
• Management experience.
• Knowledge of Raiser's Edge.
• Prior event coordination experience.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $22.50 - $25.00 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.