The Operations Coordinator provides high-level administrative and operational support to the Office of the Provost, Vice Provost, and other stakeholders. This position ensures the seamless execution of daily functions, financial transactions, and event logistics. This position will assist the Associate Provost, Senior Associate Provost, Assistant Provost with special projects.

Duties

• Oversee the processing of financial transactions, requisitioning payments, reconciling and verifying credit card statements, and managing office procurement to ensure accuracy and efficiency in all financial operations.
• Coordinate and manage travel arrangements for the Provost and other key stakeholders, ensuring seamless planning and execution.
• Maintain and organize records for faculty, academic committees, and university initiatives. Prepare agenda, minutes, and presentation materials for high-level meetings.
• Oversee the daily operations of the Provost's Office, ensuring that all administrative tasks are executed efficiently and effectively.
• Manage incoming communications, including phone calls, emails, and in-person inquiries, and respond or redirect as appropriate. Provide guidance to faculty, staff and external constituents on office procedures and requests.
• Manage logistics for office events, including faculty conferences, retreats, and meetings. Providing guidance to the administrative assistant in handling logistics such as venue arrangements, catering, and scheduling.
• Coordinate, support, and help guide the work of administrative assistants and/or student workers, contributing to efficient workflow and effective office operations.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor's degree and a minimum of three years of experience in higher education office management, administrative support, or related fields.
• Excellent communication (writing and oral) skills.
• Ability to work in a collaborative environment.
• Detail-oriented, organized, and able to manage multiple tasks at one time.
• Knowledge of institutional organization, policies, goals, and mission.
• Strong proficiency in office software (e.g., Microsoft Office, Google Workspace, Adobe) and familiarity with office management tools.

Preferred:

• Master's degree.
• Demonstrated ability to assess procedures, optimize workflows, and implement new projects while effectively prioritizing tasks.
• Skilled in maintaining confidentiality and handling sensitive information with the utmost discretion.
• Proficiency in PeopleSoft and Workfront.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $26.82 - $29.80 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.