The purpose of this position is to assist the Senior Associate Dean and support the Seaver Dean’s Office. It focuses heavily on independent, project-based execution, demanding a higher degree of autonomy, critical thinking, and proactive problem-solving. This position supports the University's mission and strategic plan through the assistance it provides to one of Seaver's key decision-makers, the Senior Associate Dean of the college. The person in this position also interacts directly with faculty and students, providing them with the necessary tools and resources.

Duties

• Provide administrative support to the Senior Associate Dean (e.g. draft/mail correspondence, manage the dean's calendar, book travel reservations, reallocate and substantiate credit card charges, maintain files, draft/mail correspondence, background research for projects best practices, etc.).
• Serve as an Application Administrator for Navigate. Manage the updating of academic plans for Academic Planning and implement strategic training on Navigate tools for students, faculty and staff. Serve on the leadership team for EAB ongoing implementation. Recommend efficiencies and adjustments to improve tool use across college.
• Support the RTP and FTF process for faculty. Assist with coordination, advertising and analytics support for summer school.
• Plan and/or assist with event preparation and execution. Events include: Seaver Faculty Association meetings each semester, annual Faculty retreat, Seaver Dean's lectures and Faculty/Staff meetings, and Seaver College graduation and Baccalaureate service.
• Request event captioning, produce CoursEval reports, coordinate student progress survey, assist with updating the Faculty handbook, support analytics implementation and ongoing usage of data, Dean's List, academic integrity forms, and assist with and execute projects assigned by the senior associate and dean of Seaver College.
• Support the Seaver Deans Office with phone coverage, proofreading, PeopleSoft, creating requisitions, course scheduling, etc.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor of Arts or Science degree.
• At least three years of office experience.
• Computer literacy; Copy and phone; Proficiency with Microsoft Office, Word, Excel.
• Knowledge of Pepperdine.
• Exceptional writing skills.
• Able to maintain confidentiality.
• High degree of attention to detail.
• Ability to listen attentively.
• Ability to work with a variety of people.
• Public relations skills.
• Ability to function under pressure; ability to work efficiently; overall concepts and applications; aptitude and willingness to learn.

Preferred:

• PeopleSoft Student Records training; Canvas; Google Apps; Wikis; three years of college or university office experience. Navigate, Interfolio, PeopleSoft.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $27.88 - $29.80 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.