The Office of the Provost is seeking a highly organized and detail-oriented part-time Administrative Assistant to provide comprehensive support to the Provost and serve as a backup to the Executive Assistant. This temporary role requires efficiency, adaptability, and a proactive approach to problem-solving. The ideal candidate excels at managing multiple priorities, meeting time-sensitive deadlines, and demonstrating strong communication and organizational skills in a dynamic environment.

Duties

• Perform regular financial-related administrative tasks such as adding suppliers, creating requisitions, reallocating and substantiating credit cards, and creating expense reports.
• Assist with event planning and coordination through tasks such as space reservations, catering orders, and printing of materials.
• Provide general administrative support such as booking travel, scheduling meetings, and distributing meeting minutes.
• Participate in continuous departmental process improvements.
• Deliver excellent internal and external customer service.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• High school diploma or general education degree.
• Excellent communication (writing and oral) skills; ability to work in a collaborative environment; detail-oriented, organized, and able to manage multiple tasks at one time; knowledge of institutional organization, policies, goals, and mission.
• Proficiency with Microsoft Office and Google Suite.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

This is a Temporary, Nonexempt, 20-24 hour per week position.

Expected Pay Range: $24.00-$25.00 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.