Business Admin Specialist I

Responsible for processing assigned vendor invoices within five business days of receiving appropriate approvals and documents. Daily responsibilities include matching vendor invoices with purchase orders and receiving documents, obtaining departmental approval of invoices, filing receiving documents, and finalizing purchase orders. Reconciles vendor statements.

Review pending accounts payable invoices and provide explanations and/or resolve invoices older than 60 days. Maintains receiving file by tracking the receipt of receiving documents and contacting vendors for missing invoices.

Responsible for processing accounts receivable. Daily responsibilities include depositing checks, electronic funds transfers, and communicating with customers with any issues. Ensures all deposits are processed within two business days of receipt.

Assists customers (vendors, colleagues, and department representatives) with questions and /or problems.

Assists payroll team in day-to-day data collection by reviewing timecards in Kronos and myUFL. Maintains employee-level data to ensure compliance with Facilities Services and UF policies.

This position requires a Class E State of Florida Driver’s License.

NORMAL WORK SCHEDULE:

Monday through Friday, 08:00 a.m. to 05:00 p.m.

A criminal background will be conducted

$19.00 - $20.00 hourly based on experience.

High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.

EDUCATION & TRAINING: None noted

EXPERIENCE:

- Experience in accounting, finance, or business administration

- Experience in Microsoft Office (Outlook, Excel, Word, and Access)

- Experience with myUFL and myUFMarketplace systems

KNOWLEDGE:

- Working knowledge of work orders

- Working knowledge of inventory systems

- Working knowledge of bookkeeping principles and practices

SKILLS:

- Strong Interpersonal Skills

- Strong Attention to Detail

- Strong Organizational Skills

ABILITIES:

- Ability to think logically

- Ability to analyze and solve problems

- Ability to interpret technical information related to computer hardware and software

- Ability to work independently

In order to be considered, you must upload your cover letter and resume. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.