The MACP Latinx emphasis (Aliento) program prepares students to become LMFT's and LPCC's serving Latinx communities. These aims are consistent with the mission of Pepperdine University to prepare students for lives of service, purpose, and leadership. The MACP-L Program Administrator plays a critical role in the administration of this program and as such supports the program’s contribution to the University's mission.

Duties

• Academic Advising: Maintain student advisement office hours at the Irvine Graduate campus and assist students with creating a course plan/schedule that fits their graduation timeline and access progress for continuation in program. Monitor and track the academic progress of students to ensure they are in good standing and on track to graduate in a timely manner. Create academic course schedules for the program including how many students need specific courses throughout the program to meet their graduation timeline (i.e., bilingual practicum); Onboard new students, review waivers and transfers of previous courses, process leave of absences, etc.
• Program Administration: Monitor, maintain and update various academic records and program databases relating to new student orientation, maintain program calendars; schedule and coordinate logistics for program meetings, etc. Responsible for maintaining financial records of program spending and facilitating reimbursements, and making program purchases when needed. Collaborate with other GSEP offices, programs, individuals, and outside vendors as necessary. Provide administrative support for the Program Director and attend weekly program staff meetings. Train, mentor, and supervise graduate assistant(s) performing office support duties and assisting with various program events. Work with GAs in the preparation of program reports and assist in the coordination of annual data for both practicum hours conducted and community service projects. Attend virtual and live info sessions. Perform other duties as assigned (assists with GSEP events, e.g., GSEP graduation).
• Practicum: Work collaboratively with the Irvine Clinical Training Coordinator (CTC) to monitor Aliento student practicum progress, Aliento specific practicum sites, site/student concerns, and graduation requirements. Communicate to practicum instructors the status of students' grades. Manage the onboarding process for our three Aliento specific practicum sites, manage student practicum database and coordinator with psychology department coordinator to create supervisor contracts. Manage the Aliento sites SimplePractice database.
• Seasonal Projects: Oversee the coordination and logistics of New Student Orientation for the Aliento program. Provide support for the annual summer international immersion program. Coordinate workshops and Center programming as needed throughout the year.
• Uphold the university mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelors Degree. Work experience that required attention to detail, excellent organization and communication skills, independent follow-through; Experience working with Latinx communities and first-generation college/graduate students.
Proficiency in all Microsoft Office programs (Word, Excel, PowerPoint), Acrobat, Canva, and database programs; familiarity with or ability to quickly develop competence in web-based applications and in the preparation of web-based content; management of list serves and familiarity or expertise in other forms of electronic communication, e.g., Facebook, electronic surveys and calendars; competence in MS-Office, Acrobat,database management (e.g., Excel or FileMaker), ability to learn web-based applications and to edit web content.

Preferred: Proficient in Spanish. Master's degree in psychology or related field; familiarity with graduate education in psychology as well as the profession of psychology; experience in database management, editorial skills, web-design, "self-starter" / innovator; experience in the development and maintenance of databases and online information systems and familiarity with web-based applications and design.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $25.00 - $26.92 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.