Student Administration Building

Current Opportunities

Accounting Technician II

Apply now Job no: 517499
Work type: Staff
Location: East Bay
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Finance/Accounting, Probationary, Full Time

Salary and Benefits

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,066.00/month to $4,100.00/month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Under the general supervision of the Associate Director of Student Financial Services, the Accounting Technician II provides various services to assist the University's students, faculty, and staff with their financial business such as the posting tuition payments; processing of University department deposits; selling of parking permits; distribution of pay warrants; analysis of a student’s financial account. This requires a thorough knowledge of University systems and a thorough knowledge of office functions related to the operation of the Cashier’s Office. This requires effective communication skills and the ability to demonstrate teamwork to insure the success of the department goals and objectives and the success of the Cashier's Office.

Responsibilities

Receipt payments to the on-line cashiering system.  The Cashiers Office is responsible for the processing all cash receipts for the University.

  • Receipt Monies from students and staff members on a daily basis for registration payments, staff/faculty parking decals, library fines, department bills, Continuing Education tuition fees, etc.
  • Reviews all payments for discrepancies and proper documentation before assigning account codes.
  • Verify accuracy of receipt and process to student’s record through the Cashnet system.

Provide Customer Service for students and university employees.

  • Answer questions and provide service to all customers appearing at cashiers counter.
  • Answer questions and provide service via the telephone.
  • Direct customer to appropriate department, or individual, if service is needed elsewhere.

University Club Accounts – Customer Service & Accounting

  • Oversee and manage more than 200 University Club Accounts
  • Process transfer request funds from ASI to Student clubs & Organization accounts
  • Provide customer service and approval to University clubs requesting event reimbursements or advance funding making sure to follow University policy
  • Manage all club deposits and replenish petty cash
  • Complete and process voucher upload to Accounts Payable
  • Reconcile approved payments to club accounts and petty cash

Processing of incoming mail; distribution of pay warrants; processing Parking Services monies

  • Sort through incoming mail and forward to appropriate departments/areas or process it on your own if able to.
  • Verify incoming pay warrants and distribute and/or prepare the mailing of them; twice a month are major paydays.
  • Process incoming bills and coin brought to the Cashier’s Office from Parking Services; two to three times a month.

Balancing daily deposit; preparing bank deposit.

  • Balance individual cash drawer each day.
  • Make sure that checks and cash agree with the day’s receipts.
  • Resolve any discrepancies by producing reports with more specific detail.
  • Consolidate and process daily bank deposit.

Required Qualifications

  • Ability to provide information to staff, faculty, students, senior campus officials, outside agencies, and community members in a courteous manner with emphasis on customer service.
  • Ability to work effectively with a variety of people in a multi-functional office environment.
  • Ability to handle confidential information with discretion and sensitivity.
  • Demonstrated written communication/correspondence skills.
  • Ability to evaluate/prioritize workload.
  • Knowledge of techniques for effective staff utilization (e.g. team building, training, motivation, staff development).
  • Demonstrated ability to maintain security protocols.
  • Ability to compile data and prepare reports.

Minimum Qualifications

Knowledge:

Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.

Abilities:

In addition to the Accounting Technician I abilities, must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; work independently; and make sound decisions and recommendations regarding accounting activities.

Experience:

Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.

Education:

Any equivalent combination of education and experience which provides the required knowledge and abilities. 

Preferred Skills and Knowledge

  • Experience with an on-line financial system, PeopleSoft preferred.
  • Experience with Microsoft Office.
  • Experience with Google Sheets/Drive/Docs.
  • Two years of full-time experience with online student billing/payment systems (The university uses CASHNet and Peoplesoft systems).
  • Six months of experience scheduling/delegating tasks.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

CSU Vaccination Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu.

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