Salary and Benefits
PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,864.00 per month to $4,968.00 per month.
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.
This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.
Classification
Administrative Support Coordinator I
About Cal State East Bay
Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
About the Position
This is grant funded, full-time, temporary position through June 30, 2026 with the possibility of reappointment.
Please Note: Review of applications will begin on May 23, 2025.
The Cradle-to-Career Programs Coordinator at Hayward Promise Neighborhoods (HPN) plays a pivotal role in advancing cradle-to-career (C2C) initiatives designed to improve educational and life outcomes for children and youth in Hayward’s most underserved communities. As part of a U.S. Department of Education initiative, this position supports outreach and engagement efforts that foster college and career readiness through direct coordination with local schools, families, and community partners.
Reporting to the Executive Director and the Cradle-to-Career Programs and Evaluation Director, the Coordinator is responsible for planning and implementing community-based events such as back-to-school nights, college and career fairs, and financial aid workshops, as well as organizing and participating in outreach activities including tabling at school functions and city-sponsored events. The role also includes responding to inquiries from partner schools, promoting programs like Pioneers with Promise, and supporting college access programming such as campus tours.
The ideal candidate will bring strong project coordination skills, a passion for educational equity, and experience working in multilingual, diverse communities. This position requires exceptional interpersonal and communication skills, as well as the ability to work collaboratively across internal teams and external stakeholders to meet the objectives of the Promise Neighborhoods grant.
Responsibilities
School and Community Outreach:
- Coordinate informational tables at school events, community resource fairs, and other relevant venues.
- Create and distribute promotional digital and printed materials, brochures, and resources to increase community awareness through outreach events and social media.
- Assist in planning outreach activities, such as workshops, school events, and community meetings.
- Coordinate logistics, including venue arrangements, equipment setup, and material preparation.
- Provide exceptional customer service to individuals participating in HPN programs.
- Schedule and coordinate volunteer shifts, ensuring appropriate coverage for various events and programs as needed.
- Maintain a volunteer database, updating contact information and availability as needed.
- Respond promptly and professionally to inquiries from community members via phone, email, or in-person visits, providing accurate information and resource referral assistance.
- Communicate with existing HPN partners and reach out to new/external partners to enhance support to families and students in need of vital services as needed.
Cradle-to-Career (C2C) Program Coordination:
- Collaborate with C2C team members, university and partnership offices, to coordinate school outreach activities including, local college tours, financial aid nights, local university admissions events, and family workshops.
- Coordinate and maintain a C2C programming calendar, including Pioneers with Promise designated activities.
- Assist the C2C team with monitoring and reporting on FAFSA completion, Chabot and CSUEB local admissions, CalKids savings accounts, and other grant priority data outcomes.
- Participate and coordinate trainings on school-related initiatives.
- Prepare and disseminate educational material to families and schools.
- Assist C2C Program and Evaluation Director with convenings and HPN programmed activities including Words for Lunch, academic programs, and outreach activities.
- Provide support for meetings and conventions, including scheduling, maintaining calendars, preparing agendas, and taking notes.
Other Duties:
- Attend weekly Hayward Promise Neighborhoods staff meetings to inform, collaborate, and support initiative goals.
- Assist in the coordination and execution of food distribution activities, including setup, distribution, and cleanup.
- Support key HPN programs in the community, including, but not limited to annual convenings, summer programs, and occasional Saturday events.
- Represent HPN in university programs and activities.
Minimum Qualifications
- Completion of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
- A fully functional knowledge of and skill in standard office procedures and practices.
- An ability to understand and operate in a variety of organizational structures.
- Thorough knowledge of English grammar, spelling, and punctuation and ability to clearly communicate orally and in writing.
- Knowledge of business mathematics beyond basic arithmetic.
- Ability to use and quickly learn new office support technology systems and software packages.
Preferred Skills and Knowledge
- Strong communication and interpersonal skills, with the ability to engage and connect with diverse community members, staff and partners.
- Excellent organizational and multitasking abilities, with a keen eye for detail.
- Demonstrated commitment to community engagement and social service.
- Proficient computer skills, including Google Suite, Zoom, Microsoft Office Suite and internet research.
- Ability to work independently and collaboratively as part of a team.
- Flexibility to work evenings and weekends, as required by community events and activities.
- Valid driver's license and reliable transportation for off-site events may be required.
Physical Requirements
- Must be able to sit for extended periods of time.
- Must be able to lift 10 lbs.
- Visual acuity associated with concentrated computer use.
Condition(s) of Employment
Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.
All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.
EEO Statement
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Other Information
All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.
Sponsorship
Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.
Mandated Reporter
The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
