Student Administration Building

Current Opportunities

Administrative Support Assistant II (Part-time .50 timebase, temporary through June 30, 2023, with the possibility of reappointment)

Apply now Job no: 519907
Work type: Staff
Location: East Bay
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Part Time

Salary and Benefits

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $1,753.00/month to $1,900.00/month at a .50 timebase (20 hours/week). This is a temporary position through June 23, 2023, with the possibility of reappointment.  

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The primary duties are to assist the Director/Principal Investigator (who is the Department Chair), Field Director, and IV-E Program Coordinator with a wide variety of day-to-day tasks as well as plan and implement events and long-term projects. This position will also support the Principal Investigator of the Better Futures Project.

Responsibilities

  • Provides clerical support to the CalSWEC Title IV-E project and MSW Field Department, involving contact with faculty, staff, students and social services agencies. Able to communicate with students and Project Coordinator in matters that require strict confidentiality or are delicate in nature.
  • Provides a full range of functions in word processing, including reports, curriculum materials, correspondence, manuals, directories and other program materials, interview packets, student orientation packets, and brochures for distribution.
  • Prepares, revises and updates department and grant forms, IV-E application forms, and informational materials.
  • Assists in the interview process for new applicants by setting up interview schedules and creating applicant portfolios for the interviewers.
  • Assists with reservations and set up of IV-E, Field event, and Better Futures events, arranges food and beverages, orders supplies and audiovisual equipment, makes parking and travel arrangements, and sets up event signs.
  • Inputs data for purposes of field instructors’ assessment of students’ performance in their field placement.
  • Assists with website updates and social media updates as well as tasks related to alumni engagement
  • Provides administrative support to the Child Welfare Training Project Coordinator, the Field Director on Title IV-E related issues, and the Better Futures Project Principal Investigator.
  • Performs other duties or projects related to CalSWEC/Title IV-E as assigned.
  • Maintains IPT database, adding new field agencies and new cohorts.
  • Performs receptionist duties for MSW department when department office manager is out or away from her desk. Greets visitors and answer phones.
  • Creates, revises and updates department admissions forms, field forms, administrative procedures manual, field manual, student handbook, and Title IV-E forms.
  • Assists with creating quarterly newsletter and provides support in creating other public relations materials.

Minimum Qualifications

  • High School Diploma or its equivalent and some experience in an office environment.
  • Fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation.
  • An ability to understand standard office procedures.
  • An ability to operate standard office equipment.
  • An ability to learn office technology systems.
  • Ability to perform basic mathematical calculations; and typing and keyboard skills.

Preferred Skills and Knowledge

  •  Excellent planning skills.
  • Bookkeeping experience.
  • Ability to handle multiple tasks simultaneously.
  • Ability to work independently.
  • Good organizational and interpersonal skills.
  • Excellent verbal and written communication skills. 
  • Microsoft Office knowledge.
  • Three years of administrative experience.
  • Previous working or lived experience with the California child welfare system.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

CSU Vaccination Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu.

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