Salary and Benefits
PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,066.00/month to $4,300.00/month.
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html
This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator.
About Cal State East Bay
Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
About the Position
Cal State East Bay's Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement, and Support Services. These departments report to four managers: the Director of University Budget Services, the University Controller, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit.
This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas of Fiscal Services. This Accounting Tech II position will oversee use of the current travel software, ensuring compliance, data integrity, providing functional support, as well as training to end users. The incumbent will handle the review and analysis of the Pcard monthly transactions and work with the Pcard Administrators as needed. Duties will also include validation of vendors related to their taxpayers information and the maintenance of dormant vendors, along with maintaining Accounts Payable records.
Responsibilities
Travel expense Software:
- Perform a number of ongoing systems administration activities for the University’s travel software program (i.e., Certify).
- Ensure data integrity, including: balance Certify reports daily to general ledger, monthly three-way tie out of Certify daily transactions, monthly P Card reconciliation report, and CFS general ledger using Finance Data Warehouse reports.
- Correct processing errors in a timely manner while maintaining transaction trail, coordinating accounting reconciliation efforts as needed.
- Ensure unused tickets are applied and funds used.
- Add Supplier ID to Certify as back up.
- Update Fund Approver by submitting tickets to ITS Service desk.
- Make any other system configuration changes as needed.
- Unsettled claim user follow-up with emails and education as back-up.
- Provide functional support to the end user, serving as the prime contact.
- Manage the Prepayment lodging for students as needed.
Vendor Data Record:
- Validate all new Vendors by authenticating the vendor business name and TIN/SSN.
- Validate Vendors ACH payment information using early warning or similar software.
- Responsible for periodic review of dormant vendors on an annual basis.
- Request VDR’s for level one data.
Handle the monthly review and analysis of the Pcard Transactions:
- Review the Pcard transactions on a monthly basis.
- Monitor for inappropriate spending and advise Pcard Administrators accordingly.
Electronic Storage (e.g., OnBase):
- Ensure integrity of Accounts Payable electronic storage, ensuring future invoice retrieval.
- Scan and index documents into OnBase as needed.
Other:
- Track Certify earnings/rewards, coordinating with management spending of rewards.
- Monitor the accounts payable email.
- Sorts mail, greets customers, and provides assistance as needed.
- System testing for upgrades.
- Assist other Accounts Payable Technicians for vouchering as needed.
- Assist with Chartwells processing and voucher uploads as requested.
- Train and assist student employees with Onbase as needed.
- Other duties as assigned.
Minimum Qualifications
Knowledge:
- Thorough knowledge of Generally Accepted Accounting Principles (GAAP), office methods and procedures.
- Statistical and mathematical presentation of data.
- Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.
- General understanding of internal control methods.
- Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements.
Abilities:
- Ability to interpret and follow instructions and policy guidelines.
- Analyze financial and statistical data and draw conclusions.
- Utilize problem solving techniques.
- Establish and maintain effective working relationships with others, and communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants.
- Ability to apply accounting principles to the analysis of complex accounting problems.
- Analyze and interpret accounting data.
- Prepare clear and accurate financial statements and reports.
- Utilize problem-solving techniques in finding solutions to complex accounting problems.
- Understand and apply applicable rules, regulations, policies, and principles.
- Make decisions and recommendations regarding accounting activities.
- Communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants.
Experience:
Education:
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Equivalent to a Bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.
Required Qualifications
Knowledge:
- Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.
Abilities:
- The incumbent must have the ability to review financial documents for accuracy, completeness, validity and adherence to standards, compute and post numbers rapidly and accurately.
- Maintain files and records.
- Identify, trace and correct errors.
- Follow directions.
- Establish and maintain effective working relationships with others; exercise tact, courtesy, alertness, and good judgment in responding to others.
- Use current computer word processing and spreadsheet software programs, query tools, integrated financial systems and/or other types of records management systems.
- Read and write English at a level appropriate to the position.
- Apply accounting procedures and practices to the analysis of basic accounting problems.
- Analyze and interpret accounting data.
- Apply problem solving techniques in finding solutions to basic accounting problems.
- Understand, interpret and apply applicable rules, regulations, policies, and procedures.
- Must be able to make sound decisions and recommendations.
- Ability to communicate clearly and effectively with internal and external customers.
- Ability to adapt quickly and easily to changes as required by the business needs of the university.
- Ability to effectively operate the following office equipment: personal computer, 10-key by touch, fax machine, document scanner, and copy machine.
- Ability to effectively use the following software: PeopleSoft, Microsoft Excel, and Microsoft Word.
Experience:
- Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
Education:
- Any equivalent combination of education and experience which provides the required knowledge and abilities.
Preferred Skills and Knowledge
- Any equivalent combination of education and experience which provides the required knowledge and abilities. Having AP experience is a plus.
Physical Requirements
- Be able to sit for long periods, bending, reaching, lifting as required in an office environment.
- Ability to lift up to 25lbs for year-end boxing of documents.
Condition(s) of Employment
Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.
All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.
EEO Statement
As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.
Other Information
All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html
Sponsorship
Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.
Mandated Reporter
The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
CSU Vaccination Policy
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu.
