Student Administration Building

Current Opportunities

Current opportunities

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Accessible Testing Assistant Coordinator - ASC I (Temporary through June 30, 2022, with the possibility of reappointment) East Bay
The purpose of this position is to provide administrative and coordination support to the Accessible Testing Coordinator. This position will be responsible for the coordination and facilitation of scheduled exams, as delegated by the Accessible Testing Coordinator. On occasion, this position will provide front line customer service and proctoring in the absence of a scheduled student assistant. This position will assist with office management, inventory, and operational assessments. This position is responsible for providing support for routine accessible testing situations, de-escalating circumstances when possible, while also exercising judgment on when to bring the situation to the Accessible Testing Coordinator and/or AS Assistant Director. The incumbent may occasionally have to adjust their work schedule to meet the needs of the department, most often during Finals Week.
Career Counselor - Student Services Professional III East Bay
Under the general direction of the Executive Director of AACE, the Career Counselor independently provides comprehensive individual and group career counseling to undergraduates, graduate students, and recent alumni to enhance identifying and pursuing career goals and appropriate educational preparation to meet those goals. The primary focus of this position is to enhance career guidance, programming and coordination of resources primarily (but not exclusively) for currently enrolled students.
Community Resident Engagement Specialist/Outreach Coordinator - Administrative Analyst/Specialist - Exempt I (Temporary through June 30, 2023 with the possibility of reappointment) East Bay
Under the supervision of the Executive Director of Hayward Promise Neighborhoods (HPN), the Community Resident Engagement Specialist (CRES) will lead and facilitate comprehensive strategies for resident engagement and leadership across all aspects of the work with a focus on cradle-to-career education outreach. The individual will work to deepen trust and credibility among community residents, the University and other HPN partners, especially educational institutions. This position will develop and maintain contacts with partners and community leaders as a basis of extending and strengthening community understanding and support of the Hayward Promise Neighborhoods initiative. The primary work in this position will be to work collaboratively with the HPN Principal Investigator, Executive Director and the Directors of the three HPNs networks - Early Learning Network (ELN), Cradle to Career Educational Reform network (C2CERN) and Neighborhood Health and Empowerment Network (NHEN) to embed resident engagement and leadership in their work to achieve the mission and vision and sustainability of HPN.
Executive Assistant to the Vice President - Administrative Support Coordinator II East Bay
The Executive Administrative Assistant serves as the principal administrative support to the Office of University Advancement. The executive assistant provides day-to-day support for the Vice President for University Advancement and reports directly to the Vice President. Since the Vice President for University Advancement also serves as the President of the Educational Foundation, the executive assistant may be asked to assist in supporting the activities of the Cal State East Bay Educational Foundation.
Temporary Office Support Pool East Bay
This announcement establishes a one-year temporary, on-call Office Support Pool. Assignments typically will vary in duration from one day to three months but may last as long as six months, generally between 20 and 40 hours per week. Office Support employees perform a variety of office duties including a full range of receptionist duties, typing, data entry, budget, filing, copying, opening/sorting/distributing mail, faxing, scheduling meetings, maintaining calendars, making travel arrangements, etc. Duties and responsibilities will vary depending on the hiring department. Qualified applicants will be placed on a list to be used to fill short-term temporary vacancies. APPLICATIONS SUBMITTED ARE KEPT ON FILE IN HUMAN RESOURCES FOR ONE YEAR FROM THE DATE RECEIVED.
Assistant to Associate Provost for Faculty Affairs - Administrative Support Coordinator II East Bay
Works with the Executive Assistant to the Associate Provost for Faculty Affairs to keep all faculty personnel files up-to-date in OnBase. Helps draft and distribute memos informing faculty of various processes: sabbaticals, retirements, retention notices, range elevations, etc. Helps inform Department Chairs regarding various processes that need to be conducted each year: post-tenure review, r/t/p reviews, lecturer reviews, range elevations. Makes sure that all faculty files are complete and up-to-date in OnBase. Helps make sure that processes in Interfolio are moving forward according to the established schedule. Assists with purchases, appointments, budget transfers, travel, postage and other areas. Will assist with the disposition of files currently in storage at East Bay which may need to either be retained, scanned or shredded.
Online BSBA Program Specialist - Extended Education Specialist I East Bay
This position provides administrative and student support for the fully Online BSBA Program. This position supports, promotes, develops and implements relevant learning opportunities across the spectrum of Online BSBA program courses to provide a relevant and informative education experience. This specialization includes developing skills in assessing candidates for admission, rendering admission decisions and conducting full general evaluations for transfer students.
Conference and Marketing Lead - Administrative Analyst/Specialist Exempt II East Bay
Reporting to the Associate Director, Housing Operations and Commercial Services, the Assistant Department Lead for Conference, Marketing and Commercial Services administers and oversees the Conference Housing Program, a comprehensive program providing summer and academic year student, conference group and guest housing services to approximately 2,000 to 3,000 individuals annually. Working independently under limited supervision, this position also leads functional areas within the department that include the student mailroom, commercial services, and university facility rentals.
Library Building Coordinator - Library Services Specialist IV East Bay
The position is responsible for maintaining the space in the building to support library functions and student success. The Building Coordinator serves as the liaison between the facilities department and library employees for building maintenance and upgrades. The Building Coordinator works with the library web designer to maintain physical and digital signage, oversees room scheduling and special events planning, coordinates appropriate use of special locations in the CORE Building such as the meditation room, the Innovation Hub, meeting rooms, and instruction spaces. The Building Coordinator serves as the library lead for building security, chairs the library safety and security team, and collaborates with UPD on safety within the library building. This position is expected to work evening and weekend hours to support events that do not occur during regular business hours. The regular schedule will be Sunday-Thursday.
Accountant I East Bay
This position is under the supervision of the General Accounting Manager and is primarily in the Accounting & Fiscal Services. However, duties may also include other areas within Fiscal Services such as Accounts Payable, Auxiliary & Donor Fund Accounting Services, or other areas. The Accountant I job duties will collect, process and analyze accounting transactional data; work with both month-end and year-end processes; and, will coordinate with the completion of various auditor requests. In addition, this position focuses on the coordination between the Educational Foundation and the University for donor funds that are available to be spent by the University departments either as support to their departments/programs or for awarding scholarships.
Accountant III East Bay
This position focuses primarily on University-wide activity, with emphasis on preparation and filing of various tax returns, government reporting as well as regulatory agency reporting. In addition, this position will be heavy-handed in the preparation and coordination of year-end close. Performs advanced professional accounting work involving the application of accounting principles and practices to the resolution of a wide variety of complex accounting problems. Serves as high-level individual contributor providing expertise and lead work direction to other professional and/or technical staff.
Program Coordinator - Administrative Support Coordinator I (Temporary through June 30, 2023, with the possibility of reappointment) East Bay
This position will coordinate activities for grant-funded programs and provide administrative support for the Institute staff, and affiliated faculty. This includes assisting the Institute Director, MESA Director, CAP Program Coordinator, and faculty with program management, grant and sub-award management, and management of financial processes. This role will lead communications strategies for the Institute and support the daily administrative needs of through general clerical tasks such as phone and email correspondence, digital and physical file management, and other office functions.
Equipment Technician - Equipment Technician II, Specialized Equipment East Bay
Fulfilling the College of Science’s instructional and research missions requires appropriate infrastructure and and a culture of safety. The establishment of this position recognizes the increasing intersection of work between Environmental Health & Safety, Facilities, ITS, and department-based Instructional Support Technicians, Equipment Technicians in supporting these missions. As such, this position will serve as the primary person responsible for safe testing, maintenance, and repair of equipment used in classes and research in the Department of Chemistry & Biochemistry and as a support for that work across the College of Science. This position will partner with Environmental Health & Safety in establishing and implementing policies and procedures that build a strong culture of employee and student safety in compliance with safety regulations as they pertain specifically to College of Science instructional and research activities. Additionally, this position coordinates with Facilities and ITS on equipment installation, maintenance, and construction projects.
College of Science Student Service Center Advisor - Student Services Professional II East Bay
This position is a team member of the College of Science’s (CSCI) Student Service Center. This position provides comprehensive graduation-related service, advice and developmental guidance for all current and returning upper division students with majors and minors in CSCI. It also provides students with accurate, timely advising and evaluation of coursework as applicable to the completion of their major, general education, and university graduation requirements and assist students from all CSCI majors served by the Student Service Center in pursuing their educational and career goals through various steps such as career assessments, graduate school research, etc. This position will also work closely with the coordinator of the CSCI student service center in training SSPI advisors, facilitating transfer orientation, and facilitating group advising/workshops and may visit first-year GS classes for such purposes. Advising at the Concord campus or representation at events held at other institutions may at times be required.
Payroll Technician I East Bay
Under close supervision, the Payroll Technician I performs the typical activities related to the processing of the full range of payroll and personnel transactions such as appointments, changes in status, leaves and separations for all California State University employees.
Patient Support Assistant - Clinical Assistant East Bay
Under the general supervision of the Director of Student Health Services and the Nurse Lead or other designee, the Clinical Assistant performs a wide variety of reception, patient intake, electronic health records maintenance and performs various duties to assist with the needs of the health and counseling services.
Nursing Admissions Coordinator/Pre-Admissions Advisor - Student Services Professional III East Bay
The Department of Nursing is accredited nationally by the Commission on Collegiate Nursing Education and in California by the State Board of Registered Nursing. The department offers the BS in Nursing (Pre-Licensure and Post-Licensure) and the MS in Nursing. The emphasis of this position is placed on duties concerning admission to the impacted Pre-Licensure BSN and the Post-Licensure BSN programs and academic advising for Nursing Majors (Major Advising). This position oversees the nursing admission process with assistance from and delegation to additional staff members. This role works closely with the Department Chair and University Admissions Office to review and set admission policies, confirms and updates admission processes, makes admission decisions by department and University deadlines, and notifies applicants of the decisions. This role recommends updates to annual BSN admissions applications and ensures the Nursing department website reflects accurate information. This employee is responsible for providing pre-admission advising via regularly scheduled information sessions, university and off-campus events (major/minor fairs, orientations), and office hours for one-on-one appointments. The coordinator resolves any transcript discrepancies, provides GE advising to nursing major students, generates graduation lists of pre-licensure and post-licensure BSN students, and checks GE completion as part of the department graduation check process. The role provides enrollment, orientation, and program planning support to the pre-and post-licensure program coordinators, with assistance from additional staff members.
Executive Assistant to the Vice President of Administration & Finance - Confidential Administrative Support II East Bay
The Executive Assistant serves as the sole administrative support to the Office of the Vice President, Administration and Finance. The executive assistant provides day-to-day support for the Vice President and Director, Administrative Processes, ensuring that services are prompt, responsive and professional. Since the Vice-President also serves as the Secretary-Treasurer of the Cal State East Bay Foundation, the executive assistant is also responsible for providing support for the activities of the Cal State East Bay Foundation.
Audits & Compliance Manager - Administrator II East Bay
Under general direction of the Director for Risk Management and Internal Control (RMIC), the Manager of Audits & Compliance will: - Coordinate and support all Chancellor’s Office and external agency audit activities, and is responsible for facilitating regular audits of campus operations performed by the Chancellor’s Office of Audit & Advisory Services (AAS), and ensuring that the campus responds to audit observations and recommendations. - Plan, execute, and administer the internal audit function at Cal State East Bay. This includes conducting reviews of higher-risk organization and functional activities, and recommending appropriate corrective action or changes in current policies, procedures, or processes of the University and its auxiliary organizations. - Assess whether organizational units in the University are in compliance with CSU policies, applicable federal and state laws and regulations, and statements of policies and procedures, in a manner consistent with both University objectives and high standards of administrative practice - Consult and advise management and staff, including serving on campus steering committees as needed for audit and compliance related matters.
State Grants Coordinator/ Financial Aid Counselor - Student Services Professional II East Bay
The State Grants Coordinator will be responsible administration and reconciliation of all State Grants including but not limited to Cal Grant, Chaffee Grant, CA National Guard Grant, Child Development Grant, Middle Class Scholarship, and other State Grants as available. As the resident expert of State Aid Administration, the incumbent will serve as the subject matter expert of State Aid and will be the primary adviser and communications coordinator to all recipients of financial aid from the California Student Aid Commission. The Financial Aid Counselor provides excellent service and guidance to prospective, new and current students and their families throughout the financial aid application process; determines eligibility within the parameters of institutional, state and federal requirements.

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