Join the vibrant community at California State University, Long Beach (CSULB)!
Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.
As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.
Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.
Job Summary
Under the direction of the Payroll/Implementation Manager for Payroll Services, this position serves as a key member of the Payroll Services team supporting multiple campuses as part of the CSULB Cross Campus collaboration project. The incumbent is responsible for processing and auditing a wide range of payroll and absence transactions, including hourly and mid-month payroll, absence management, time and labor functions, adjustment forms, stipends, and vacation payouts. Additional responsibilities include providing backup support as well as assisting with special projects across participating campuses. This position requires thorough knowledge of payroll policies, collective bargaining agreements, and data systems, as well as the ability to apply independent judgment and ensure compliance with CSU and State Controller’s Office requirements.
Key Responsibilities
- Absence Management- Oversees absence management processes across participating campuses, ensuring compliance with CSU policies and procedures. Responsibilities include processing separation and transfer documentation, conducting leave audits, managing Alternate Day Off (ADO) payouts, and coordinating time entry communications. Applies expert knowledge of CSU leave benefit programs to monitor and implement accrual rate changes in alignment with systemwide policies and collective bargaining agreements.
- Processing Hourly Payroll- Manages monthly payroll processing for intermittent, casual, student, and salaried employees across participating campuses, ensuring timely submission and compliance with State Controller’s Office (SCO) deadlines, labor laws, and collective bargaining agreement (CBA) provisions. Duties include verifying time approvals, uploading data to PeopleSoft, auditing payroll entries, reconciling registers via the California Information Reporting System (CIRS), and coordinating with departments to resolve discrepancies. Also, co-processes mid-month payroll for various employee groups, ensuring accurate submission, compliance, and reconciliation in alignment with SCO standards.
- Stipend Processing- Manages stipend processing for faculty and staff across participating campuses, including validating documentation, verifying charge locations, and entering data into PeopleSoft/CMS. Coordinates with analysts to ensure timely transmission to the State Controller’s Office (SCO), audits payments for accuracy, resolves discrepancies, and provides expert guidance on stipend-related inquiries.
- Payroll Adjustments-Processes and audits post-deadline payroll and absence adjustments for hourly and salaried employees across participating campuses, ensuring accuracy, compliance with labor laws and collective bargaining agreements, and timely submission to the State Controller’s Office (SCO). Responsibilities include reviewing adjustment requests, correcting discrepancies, and responding to employee inquiries regarding payroll changes.
- Leave Accrual & CalPERS Tracking- Manages leave accrual tracking for qualifying intermittent employees across participating campuses by auditing spreadsheets, updating absence management systems, and ensuring accurate reporting for payroll and CalPERS eligibility. Responsibilities include maintaining data integrity, adjusting carry-over and accrual hours, and verifying compliance with CSU policies and collective bargaining agreements.
- Provides cross-functional support during peak periods and absences. Supports process improvements, documentation updates, and system audits as needed to enhance operational efficiency.
Department
HR Service Group
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Classification
Payroll Technician II
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
- CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,037 (Step 1) - $5,881 (Step 20) per month.
Benefits
At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program is just one way the CSU demonstrates its dedication to your success and well-being. Employees with a .50 FTE appointment exceeding six months and one day are eligible for full benefits. Eligible employees have access to this comprehensive benefits package, which includes:
- Generous Paid Time Off: Up to 24 vacation days per year (based on employee group and/or service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
- Comprehensive Health Coverage: A variety of medical, dental, and vision plans to suit your needs.
- Retirement Plans: Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b), 401(k), and 457.
- Educational Benefits: Tuition fee waivers for employees and eligible dependents.
- Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
- Additional Perks: Access to wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance.
The CSU offers comprehensive benefit packages tailored to individual bargaining units. Candidates are encouraged to review the applicable CSU Employee Benefits Summary for details on the benefits available.
Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements your base salary.
Knowledge, Skills, and Abilities
The ideal candidate is a detail-oriented professional with strong analytical and technical skills, capable of managing multiple priorities while exercising sound judgment and excellent organizational abilities. They possess outstanding communication and interpersonal skills, a customer-service mindset, and a proven ability to follow through on commitments. Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook) is essential, along with the ability to learn and use payroll and HR software such as PeopleSoft HR and PIMS/Key Master. The candidate demonstrates strong documentation skills for audit compliance, understands and adheres to confidentiality and data security laws, and can synthesize information effectively while knowing when to seek assistance. They excel at setting priorities, meeting critical deadlines, and adapting to new tools and processes, ensuring accuracy and compliance in all tasks.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
• Equivalent to two years of experience in preparing and processing payroll/personnel documents required, three years preferred.
• Bachelor's degree in related field preferred.
• Experience with similar job duties preferred.
• This position may be permitted to telecommute/work remotely one to two days per week. During busy periods, such as Fall/Spring hiring season and payroll processing/auditing dates, this position will need to be in the office up to five days per week.
Application Procedures
Click “Apply Now” to complete the CSULB Online Employment Application.
Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Physical Summary
Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
Additional Information
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.