Director of Departmental Operations

Apply/Register Job no: 496689
Work type: Staff Full-time
Department: Administrative Services
Location: Wilf Campus, 500 West 185th Street, NY, NY
Categories: Academic Administration, Safety/Security

Position Summary: The Director is responsible for the day to day administration of the University Operations Department. It includes supervising the following: departmental procurement staff, the Energy Manager, the Safety Department, the work order staff, the Off Campus Housing Manager and general day to day departmental requirements as well as managing the employee onboarding and termination process, department equipment and supplies.
Position Responsibilities: 
  • Supervises the Energy Manager, procurement staff, Safety Department, off campus housing.
  • Supervises and manages the workorder system and staff
  • Manage the University wide Xerox Managed Print Program and desktop printer program
  • Oversee signage University wide
  • Coordinate construction and business meetings with various architects, construction companies, and engineers
  • Interacts with various University vice presidents, Deans and other department heads on behalf of the Chief Facilities and Administrative Financer
  • Coordinates Finance work flow
  • Interacts with community centers on behalf of the University
  • Coordinate occupational training for employees
  • Manage the employee onboarding and termination process
  • Prepares, submits and coordinates required payroll and personnel forms for all administrative service personnel both union and non-union except for Food Services.
  • Maintain parking arrangements for various departments
  • Orders supplies and equipment when required
  • File and maintain permits for exterior signage and banners
  • Maintains the calendar, schedules appointments and meetings as required for the Chief Facilities and Administrative Financer
  • Onboards and manages the work performed by Student workers except where specific to a department such as Food Services
  • Screens incoming departmental mail and phone calls
  • Sets up and maintains filing system
  • Reviews all incoming mail. Uses discretion as to what non-routine correspondence can be answered without the Supervisor’s prior review
  • Manages utilities for the president’s residence
  • Supervises the use of the department Credit Card and petty cash disbursements from ordering to reconciling purchases with accounting
  • Uses judgment and initiative in performing varied duties requiring a knowledge and understanding of the organization’s programs and procedures related to the work of the Supervisor.
  • Assist with student inquiries
  • Perform other related duties as assigned
Experience & Education Background:
  • Bachelor’s Degree and 3-5 years of administrative and accounting experience
  • Supervisory experience required
  • Accounting degree preferred
  • Equivalent combination of experience, training and/or education
Salary Range: $95,000 - $110,000
About Us:

Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.

We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University’s retirement plan. Staff members are typically eligible for four weeks paid vacation each year and have access to a shuttle to nearby subway locations.

Equal Employment Opportunity: Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.


Advertised: Eastern Standard Time
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