• Flexible location + hybrid work arrangements
• 0.6FTE Part-time and fixed-term (until November 2026)
• HEW 4 $76,967 - $81,585  + 17% Superannuation

Benefits for working with us!

At Deakin, we offer more than just a job — we offer a lifestyle. Across our campuses in Geelong, Melbourne, and regional Victoria, you’ll find everything you need to thrive: on-site childcare, gyms, medical centres, cafes, accessible public transport, and convenient parking. Enjoy flexible working arrangements that support your work-life balance, generous leave entitlements including extended parental leave and the option to purchase additional time off, plus a wide range of staff discounts on travel and more. Our health and wellbeing services, ongoing professional development opportunities, and inclusive, supportive culture make Deakin a place where you can grow — whether you're working remotely or immersed in the vibrant energy of campus life.

As a Clinical Administrative Assistant, you will:

• Consult with available sources to gather relevant information and seek the expertise and advice of other people as appropriate.
• Assist in the coordination of the delivery of the Clinical Learning Program for the School of Nursing and Midwifery.
• Assist the Director of Clinical Studies, academic staff and students with clinical issues and the administrative requirements to obtain placements from health agencies including advice on Working with Children checks, Vaccinations and Police Record checks.
• Assist the Manager, Clinical Experience with the daily running of the School of Nursing and Midwifery general office by providing efficient and effective administrative service to health services, students and staff.
• Ensure that all clinical placement information is provided to staff and students in a timely manner.
• Maintain accurate records on university’s placement management system InPlace, and CloudDeakin.
• Assist in an administrative capacity with the development and maintenance of effective systems of record keeping, supplying information as required by the School of Nursing and Midwifery, the Faculty of Health, accreditation bodies and Department of Health.
• Provide administrative support for the preparation of course completion documentation, as part of the student registration process via domestic and overseas registration authorities.                                                                                                                                                                                      

To be successful, you’ll have:

Completion of an Associate Diploma level qualifications with relevant work experience or a certificate level qualification with post-certificate relevant work experience

• Completion of a post-Trades Certificate or Advanced Certificate and extensive relevant and on the job training; or
• An equivalent combination of relevant experience and/or education/training
• Demonstrated administrative and organisational skills, with the ability to prioritise tasks and deal with competing demands and deadlines in a busy environment.
• Excellent oral and written communication skills.
• Computer literate in multiple software applications, including the Microsoft Office Suite, databases, internet and email.

Here's how to apply: 

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Denise Hughes (Manager, Clinical Experience) on denise.hughes@deakin.edu.au

For a copy of the position description, please see below:

 PD - Administrative Assistant, Clinical 580132.pdf

Applications for this position close on Sunday 1^st February

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations. 

Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process.  A declaration is not required from individuals who have experienced gender‑based violence.  A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.