Department Contact: Zaira Falliner, 575-571-5198, zfalline@nmsu.edu

Internal or External Search: Internal - Open to Regular NMSU employees only (temporary/Term employees not eligible)

Advertising Summary: NMSU HeadStart serving Dona Ana County is in need of an Admin Assistant III to support our 5 campuses and 11 classrooms in multiple southern NM towns.

Position Details

Position Title: Administrative Assistant III

College/Division: College of Hlth, Educ & Soc Trans

Department: 350450-DONA ANA HEADSTART PGM

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon external funding

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Job Duties and Responsibilities: Assist and oversee campus coordination of material and supply ordering, receiving, and distribution; scheduling of events and logistical arrangements for PD days; main office inventory; delivery of needed materials to all 11 classroom locations; oversees and coordinates with external vendors at site locations; troubleshooting various issues; acts as liaison between teaching staff and leadership; tracking leave requests; responsible for activity calendar and event scheduling; coordinates and tracks all ECECD background checks specific to our funding; assists with onboarding of new hires; problem resolution; serves as primary office contact; assists with day to day operational oversight; provides administrative functions such as file management, data entry, document preparation, and maintains personnel files.

Qualifications

Required Education and Experience: 
High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.

Equivalent Qualifications: 

Preferred Qualifications: 
Previous experience in HeadStart program.

Special Certification/Licensure: 

Working Conditions and Physical Effort

Environment: Work is normally performed indoors.

Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.