303 - Emergency Management Preparedness Volunteer

Job no: 492572
Position type: Full Time
Location: Brownsville
Division/Equivalent: Emergency Management Office
School/Unit: Emergency Management
Categories: Clerical

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Title: 303 - Emergency Management Preparedness Volunteer

Organization: Emergency Management Office

Department: Emergency Management

Location: Emergency Management

Rate of Pay: $16.16

Job Summary

Performs technical, administrative, and professional work assisting the Emergency Management Administrator with emergency planning documentation for the City of Brownsville and its individual departments and assist various businesses and organizations with emergency preparedness presentations. Responsible in assisting to coordinate local homeland security program grants and Emergency Management Performance Grants. Also responsible for providing technical assistance at public meetings, and for reviewing fiscal performance and equipment inventories of recipient departments.

Competencies

• Trust
• Leadership
• Effective Communication
• Time Management
• Citizen Value
• Ethical Practice

Key Functions/Knowledge/Skills

• Assists and Monitors overall preparedness level of City of Brownsville, particularly in terms of the State-reviewed Emergency Operations Plan.
• Assists Director and Planner in implementing various training programs, preparedness exercises, and community events related to emergency preparedness.
• Ensures appropriate training record retention for municipal employees in relation to local, state, and federally-mandated NIMS/ICS requirements.
• Assists in reviewing municipal department emergency plans, and local business emergency plans, in accordance with state requirements and local policy.
• Assists in implementing various training programs, preparedness exercises, and community events related to emergency preparedness.
• Assists in preparing demographic maps and charts when needed.
• Reviews invoices and inventories of appropriate grant equipment from local departments.
• Assists in ensuring that the Emergency Operations Center (EOC) and its equipment are ready for rapid assembly, activation and/or deployment.
• Assists in coordinating appropriate training for EOC staff and ESF members.
• Assists EMC/Administrator during emergency incidents and EOC activations.
• Creates, revises and edits correspondence and documents such as memos, letters, invoices, reports and/ or agendas.
• Prepares and maintains purchase orders, invoices and p-card purchases for payment.
• Assists with budget preparation.
• Assists with supervising and scheduling work assignments for volunteers during emergency disasters and OEM events.
• Assists in disseminating emergency preparedness and/or disaster recovery information at citywide outreach events to include businesses and residents through telephone calls, email requests, and/or internet inquiries and/or at outreach events.
• Attends staff meetings to exchange information; attends in-service training and technical or professional classes, seminars, or conferences to improve technical or professional skills.
• Assists in updating the local Special Needs Registry through calls to local residents; assists in verifying information provided by 2-1-1, provides necessary instructions to local residents needing evacuation information.
• Serves at the Emergency Operations Center during emergency activations.
Ability to respond on a 24-hour basis to assist in emergency situations.
• Performs other duties as assigned.

Minimum Education & Experience

High school graduation or GED plus two years of experience.

Special Certifications & Licenses

Valid Texas Driver's License

Independence & Judgement

Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative & Ingenuity

General guidelines: occasionally requires interpretation of available options to apply to non-standard situations; day-to-day work drives priorities.

Supervisory & Responsibility

Regularly assigns and monitors the work for up to two employees; provides direction and guidance and maintains the flow of work for those employees.

Financial Responsibility

Orders and picks up supplies; posts transactions but does not directly handle checks or cash; sends invoices for billing.

Level & Frequency of Outside Contact

Infrequent or non-difficult contacts with other people inside and/or outside department; straightforward information exchange, etc.

Physical Demands

Office job with little or occasional light physical effort; may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.

The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.

Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

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