The Office Manager for the Office of the Provost will provide essential administrative support and ensure the smooth operation of the Provost's Office. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities while maintaining professionalism and confidentiality. This role requires strong communication skills and the ability to interact with a variety of stakeholders within the university and beyond.

Duties

• Oversee the processing of financial transactions, requisitioning payments, reconciling and verifying credit card statements, and managing office procurement to ensure accuracy and efficiency in all financial operations.
• Coordinate and manage travel arrangements for the Provost and other key stakeholders, ensuring seamless planning and execution.
• Maintain and organize records, files, and documentation for faculty, academic committees, and other university initiatives. Support the preparations of agendas, minutes, and presentation materials for meetings and university committees.
• Oversee the daily operations of the Provost's Office, ensuring that all administrative tasks are executed efficiently and effectively.
• Manage incoming communications, including phone calls, emails, and in-person inquiries, and respond or redirect as appropriate. Provide guidance to faculty, staff and external constituents on office procedures and requests.
• Coordinate office events, including faculty conferences, retreats, and meetings, handling logistics such as venue arrangements, catering, and scheduling.
• Recruit, train, and oversee the performance of administrative assistants and or student workers, ensuring efficient workflow and effective support for office operations.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's degree and a minimum of three years of experience in higher education office management, administrative support, or related fields. Excellent communication (writing and oral) skills; ability to work in a collaborative environment; detail-oriented, organized, and able to manage multiple tasks at one time; knowledge of institutional organization, policies, goals, and mission. Strong proficiency in office software (e.g.Microsoft Office, Google Workspace, Adobe) and familiarity with office management tools.

Preferred: Master's degree. Demonstrated ability to assess procedures, optimize workflows, and implement new projects while effectively prioritizing tasks. Skilled in maintaining confidentiality and handling sensitive information with the utmost discretion. PeopleSoft and Workfront.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $26.92 - $28.84 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.