Careers at Virginia Tech

Administrative Assistant

Apply now Back to search results Job no: 520840
Work type: Hourly Wage/Part-Time
Senior management: Innovation Campus
Department: Innovation Campus
Location: Innovation Campus – Alexandria
Categories: Business / Accounting / Finance, Administrative / Clerical

Job Description

The Virginia Tech Innovation Campus is a bold, new vision for research and graduate education in computer science and computer engineering. Located adjacent to the nation’s capital in Alexandria, Virginia, it will unite industry, government, and academia in dynamic project-based learning and purpose driven research to shape the way emerging technologies influence society. Construction has begun on the 11-story first academic building for the Innovation Campus, which is set to open in 2024.

The Virginia Tech Innovation Campus administrative assistant is a part-time (20 to 30 hours per week) position that will provide on-site and off-site support for our administrative office. This position will schedule meetings and coordinate calendars of the Innovation Campus leadership team, order office supplies, arrange travel and travel reimbursements, and maintain an equipment inventory. As needed, this position will also greet visitors, answer and direct phone calls, and provide support for various events that occur at the Innovation Campus. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, to track and receive office supply orders, and to inventory and tag equipment. Other administrative duties as assigned.

Required Qualifications

Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel.

Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.

Demonstrated strong customer service skills.

Demonstrated ability to work seamlessly with team members and independently on assigned tasks.

Demonstrated computer proficiency with Microsoft Outlook.

Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment.

Excellent time management skills.

Preferred Qualifications

Experience providing support in a higher education, governmental or non-profit context.

Knowledge and experience of Virginia Tech policies and procedures.

Pay Band

3

Appointment Type

Regular

Salary Information

Commensurate with experience

Review Date

July 18, 2022

Additional Information

 

The successful candidate will be required to have a criminal conviction check.

 

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Marlesa Adams at marlesaadams@vt.edu during regular business hours at least 10 business days prior to the event.

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