- Limestone Coast Local Health Network, Mount Gambier & Districts Health Service
- Position based in Mount Gambier
- Salary: $58,709 - $63,154 per week (pro rata) | ASO2
- Temporary Part Time working 48 hours per fortnight over a 5-day roster up to 14 June 2026
Step into a vital administrative role where your attention to detail and organisational skills make a real difference! We’re seeking a Medical Records Clerk to provide an efficient, effective, and customer-friendly medical records service, supporting the Emergency Department, Main Reception/Switchboard, and the wider organisation. This role ensures timely and accurate management of patient records, helping staff deliver high-quality care while maintaining data integrity and confidentiality.
Key Responsibilities:
- Complete patient admissions for the Renal Unit, communicating unplanned presentations to staff.
- Provide backup support for Admissions/Emergency Department Clerks and Switchboard/Main Reception as required.
- Maintain high standards in the Medical Records System, ensuring compliance with the State Record’s Hospital Retention and Disposal Schedule.
- Retrieve, track, and transport medical records to authorised staff and respond to enquiries in line with information release procedures.
- Coordinate completion of Death Certificates with funeral directors and wards, forwarding documentation to Births, Deaths, and Marriages.
- Collaborate with the Registry Integrity Unit and Digital Health SA on EMPI activity, correcting data errors as reported.
- Run regular data validation reports and conduct quality assurance checks, including scanning and reviewing documents in Sunrise.
Who Are We Looking For?
- Do you have proven experience providing confidential and efficient administrative services?
- Are you confident handling customer interactions and resolving conflicts professionally?
- Do you have strong computer skills and experience using administrative systems?
- Are you organised, detail-oriented, and committed to maintaining high standards in medical record management?
- Do you thrive in a dynamic healthcare environment and enjoy supporting multiple teams?
If this sounds like you, we would love to hear from you!
Why Join Us?
- Make a real difference and feel like an important part of the community. Being part of the Limestone Coast Local Health Network means you will be supported both personally and professionally, can take advantage of education and training opportunities, will have access to flexible working hours and be part of an inter-professional approach to holistic health care.
- Team Culture: Supportive and inclusive team environment where everyone is valued, respected, and empowered to contribute to improving the health of our community
- Access salary packaging benefits in addition to annual salary, superannuation, and leave loading – watch a short video about salary packaging.
- Relocation reimbursement of up to $13,000 may be available (see SA Health Careers - Relocation support for more information)
- Wellbeing initiatives: Supporting you with access to mental health resources, EAP, flexible work options, and wellbeing activities that promote balance, resilience, and a healthy workplace
Our Organisation
We serve a population of over 67,000 people in the Limestone Coast, as well as residents from Western Victoria. We employ over 1400 people, with 1.2% identifying as Aboriginal and Torres Strait Islander and we are also supported by a team of approximately 600 hardworking volunteers.
The LCLHN delivers a wide range of health care services to communities across the south-east of South Australia, from the Victorian border to the iconic coastline.
The region is renowned for its world-class wine, spectacular beaches and outdoor adventures, offering a life and career in balance like no other:
- Relaxed, affordable living with a strong sense of community.
- Access to safe beaches, excellent recreational fishing, sailing and surf.
- Outstanding national parks, sporting facilities and outdoor adventures.
- Quality education facilities, including TAFE and University campuses.
- Diverse social activities, from sporting clubs and music groups to exceptional food, wine and thriving coffee culture.
- Conveniently located midway between Melbourne and Adelaide, offering easy access to both major cities while enjoying the benefits of regional living.
Further information about living and working in the LCLHN is available from Limestone Coast Local Health Network (LCLHN) | SA Health
Applicant Information
This is a part time (0.64 FTE) vacancy, working 48 hours per fortnight and salary will be adjusted according to actual hours worked.
The South Australian public sector promotes diversity and flexible ways of working part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.
Appointment will be subject to a satisfactory Criminal History Check and appropriate immunisation requirements.
Check(s)
- National Police Certificate (NPC) for employment involving unsupervised contact with vulnerable groups required for this position (E.g. aged care employment or work involving vulnerable clients)
- Immunisation Risk for this position is - Category A (direct contact with blood or body substances)
SA Health Services are required to implement the Addressing vaccine preventable disease: Occupational assessment, screening and vaccination policy in the workplace.
Our Commitment to Diversity and Inclusion
The Limestone Coast Local Health Network (LCLHN) is committed to building a flexible, diverse and inclusive culture, planning for and promoting diversity. We welcome and encourage applications from Aboriginal and Torres Strait Islander people as well as diverse community groups and ages including, LGBTQI+, people living with a disability and other diversity groups. The LCLHN recognises the benefits that such an approach brings for our staff and consumers in being an employer of choice.
Job Ref: 920341
Eligibility: Open to Everyone
Enquiries: To discuss more, please contact Lyn Struthers, Manager Medical Records on Phone: (08) 8721 1253 or via Email: lyn.struthers@sa.gov.au
Application Closing Date: Friday 5th December 2025, 11:55PM
Refer to the SA Health Career Website - How to apply for further information
Find out more about LCLHN
Follow us on LinkedIn and Facebook to discover new career opportunities and see what our teams are achieving!
Ready to Apply?
If you are a detail-focused, organised, and client-centred individual looking to support high-quality healthcare services, we encourage you to apply. Join our team and help ensure accurate, efficient, and secure medical record management across our health facilities.
920341 ASO2 Role Description.pdf
