- Continuing, Full-Time position
- Located at The La Trobe Melbourne (Bundoora) Campus
- HEO6 - Base salary from $96,878 per annum + 17% Superannuation
About the position
The Senior Administrative Officer (HEO6) delivers high-quality operational, organisational and project coordination support to the Managing Director (MD) of the La Trobe AI Institute. The role is focused on enabling the MD’s external leadership and supporting the Institute’s internal alignment by establishing reliable processes and systems, ensuring consistent and disciplined delivery, and coordinating complex stakeholder activities across research, education, industry engagement and University operations.
This position is responsible for developing and improving administrative workflows, coordinating projects and events involving multiple stakeholders, and managing reporting and documentation for governance bodies, including the AI Institute Management Committee External Advisory Panel. It also undertakes light environmental scanning, such as maintaining a forward calendar of key AI events, monitoring competitor and sector activity, and preparing concise briefings to support the Institute’s external positioning and program delivery.
Skills and Experience
To be considered for this position, you will have
- Degree with subsequent relevant experience to consolidate the theories and principles learned, or extensive experience, leading to either the development of specialist expertise or to the development of broad knowledge in an administrative field, or an equivalent alternate combination of relevant knowledge, training and/or experience.
- Minimum 3-5 years of experience in senior administrative, executive support, or project coordination roles within large, complex, multi‑stakeholder environments.
- Proven capability in process improvement and systems administration (e.g. templates, SharePoint/Teams repositories, version control).
Please refer to the Position Description for other duties, skills and experience required for this position.
Position Description
PD-HEO6-AI-Institute - Updated.docx
Welcome to Bundoora campus – Please click on the video link below:
https://f.io/KDo0ceng
LTU Masterplan
https://youtu.be/VIDo4IoDD0k
Benefits
We offer a wide range of benefits and entitlements to staff members at La Trobe.
Click HERE to find out more.
How to apply
Closing date: By 11:55pm 17th of April, 2026
Position Enquiries: Patricia Hauiss, Managing Director, La Trobe AI Institute
Email: P.Haueiss@latrobe.edu.au
Recruitment Enquiries: Madeleine Parker, Talent Acquisition Consultant
Email: m.parker@latrobe.edu.au
Only candidates with Full Working Rights in Australia may apply for this position.
Please submit an online application ONLY and include the following documents:
- Cover letter addressing your suitability for the position relating to the key selection criteria found under the “ Essential Criteria - Skills and knowledge required for the position” section of the PD; and
- An up to date resume
Please scroll down to apply.
Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
La Trobe University is committed to creating a diverse and inclusive workforce. We take an intersectional approach by actively supporting and encouraging people of all backgrounds and abilities to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. Flexibility in interview format will be offered to shortlisted candidates.
All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.
Why La Trobe:
- Develop your career at an innovative, global university where you’ll collaborate with community and industry to create impact.
- Enjoy working on our inspiring and stunning campuses – the perfect hub for industry, students and academics
- Help transform the lives of students, partners and communities now and in the future
La Trobe’s Cultural Qualities:
La Trobe University is committed to upholding the National Code to Prevent and Respond to Gender-Based Violence (GBV Code). This aligns with our mission to create safe and respectful communities. Candidates will be asked during the recruitment process to declare whether they have ever been investigated for, or found to have engaged in, gender-based violence in previous employment and/or in legal proceedings and provide relevant information to assist in determining suitability. Gender-based violence means any form of physical or non-physical violence, harassment, abuse or threats based on gender, that results in, or is likely to result in harm, coercion, control, fear or deprivation liberty or autonomy.
