Operations Specialist I

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

This is a part-time 20-hour-per-week position with the Mobile Outreach Clinic within the Department of Community Health and Family Medicine. The Department of Community Health and Family Medicine at the University of Florida’s College of Medicine invites applications for an Operations Specialist I (Operations Supervisor) to support the Mobile Outreach Clinic (MOC). This role provides operational oversight for all MOC programs—including urban and rural outreach, OBGYN services, homeless outreach and street medicine, and the Hepatitis C program—while serving as a key liaison with partner organizations and co-located clinic sites. The Operations Supervisor will manage clinic location scheduling, coordinate clinic openings and closures, maintain communication with community partners, and support the development of new outreach relationships based on evolving community needs. Responsibilities also include maintaining contracts and Memoranda of Understanding with clinic sites; collaborating with inventory and marketing staff to ensure adequate supplies and accurate public-facing materials; assisting with grant prospecting and reporting requirements; stewarding donor correspondence; and supporting the administrative needs of the Medical Director and the MOC team. This position plays an essential role in the continued growth and effectiveness of the Mobile Outreach Clinic by ensuring strong community partnerships, operational excellence, and smooth coordination across UF and UF Health.

Primary Responsibilities:

Community Outreach and Stakeholder Engagement:

• Attend meetings with local partners and agencies to represent the MOC and strengthen community connections.
• Communicate with community partners to gather requirements for requested MOC services, assess the appropriateness of events, and connect partners with other UF resources as needed.
• Serve as the lead contact for clinic schedules and closures, providing updates to staff, volunteers, and clinic sites.
• Maintain ongoing communication and active relationships with key stakeholders and community partners.
  Regularly assess community needs and build relationships with potential new clinic sites.
• Maintain contracts and Memoranda of Understanding for each clinic site, including any UF-approved data-reporting requirements for co-located locations.
• Collaborate with the MOC Inventory Manager to ensure appropriate supplies and outreach materials are available for events.
• Work with MOC Marketing staff to design and update outreach flyers and public-facing print and online materials. 

Grant Prospecting and Reporting Management

• Assist with identifying grant and philanthropy opportunities and tracking due dates and reporting requirements.
• Maintain a list of MOC donors and assist with preparing and sending appreciation correspondence.
• Work with the MOC Assistant Medical Director to provide administrative and grant writing support as needed.

Administrative Support

Assist the MOC Medical Director with daily operational needs to support office and clinic workflow.
Collaborate with MOC Marketing staff on content development for the MOC Annual Impact Report.

Other Duties
Additional responsibilities may be assigned based on office and clinic needs.

About Mobile Outreach Clinic

The UF Mobile Outreach Clinic (MOC) has been a cornerstone of community health in North Central Florida since 2010. Operating from a retrofitted mobile clinic bus, MOC delivers free, high-quality primary care and specialty services directly to neighborhoods, eliminating common barriers to care, such as transportation and distance to medical facilities. MOC serves individuals regardless of ability to pay and prioritizes low-barrier, community-centered access for underserved populations. MOC offers a wide range of services, including routine physicals, chronic disease management, reproductive health screening, mental and behavioral health services, specialty services such as OB/GYN and neurology, referrals to social services, and care coordination to link patients with additional community resources. The clinic's flexibility and mobility enable MOC to serve both urban and rural areas, making it a vital resource for patients in Gainesville and the surrounding counties. Please visit https://outreach.med.ufl.edu/ for more information.

At Community Health and Family Medicine and its divisions, everyone belongs, grows, and thrives!

$25.00 per hour

Bachelor’s degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

• Experience with Microsoft Office programs
• Experience in proofreading and editing professional documents
• Ability to communicate effectively, verbally and in writing
• Advanced understanding of office and mobile clinic workflows
• Knowledge of general grant requirements and grant prospecting
• Financial acumen for tracking and reporting donated funds.
• Experience with grant management software
• Leadership or management experience in nonprofit organizations
• Strong knowledge of and relationships with key health and social service stakeholders in North Central Florida
• Excellent interpersonal and communication skills
• Above-average organizational skills and attention to detail.

For your application for this position to be considered complete, you must upload a resume and a cover letter. Satisfactory criminal, educational, and experience checks are part of the pre-hire process.

Please submit your application https://jobs.ufl.edu/ for requisition #538151

• Ability to reliably transport oneself to and from work locations.
• Ability to carry supplies, equipment, and outreach materials as needed for clinic operations.
• Ability to sit and stand for extended periods in both office and mobile clinic environments.
• Availability to work Wednesday (12–4), Thursday (8–4), and Friday (8–4), with required monthly Monday
• meetings and occasional evening or weekend events.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.