Position Function:
This position manages planning and arrangement of CVM events and activities conducted both on and off campus to promote CVM and its departments, programs, and services. Responsibilities will include budget development, planning for on-site and off-site events, vendor relations and event communications.
Salary Grade: 13
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Essential Duties and Responsibilities:
1. Oversee end-to-end logistics for internal and external events, including internal/external meetings and recognition events, academic conferences, workshops, alumni gatherings, donor receptions, and other professional events. Manages event details including communication, venues, presenters, materials, catering, and technology ensuring each is arranged and completed in an appropriate and timely manner. Organizes and executes administrative aspects of event operations such as invitations, RSVP lists, and timelines.
2. Collaborate with the communications team to promote events through various channels, including social media, email campaigns, and print materials.
3. Collaborate with vendors related to the sourcing/procurement and distribution of promotional materials utilized at marketing events. I.e., obtaining quotes, selection of vendors, managing logistics, providing and/or reviewing copy, managing vendor payment. Assists in reviewing quotes to ensure that fair and reasonable pricing is recommended for approval.
4. Coordinate event logistics to include coordinating suitable location, arranging travel for guests (transportation and lodging), arranging catering/food, audio visual equipment, security, parking, and clean up.
5. Build and maintain relationships with key stakeholders, during and after events.
6. Maintain calendar of events in order to provide effective long-term planning and event management, anticipating competing events and prioritizing planning to ensure each event is successful.
7. Manage event deadlines, tracks progress, and ensures event stays on track.
8. Work closely with communications, administration, and finance staff to oversee and facilitate event processes.
9. Perform post-event strategic analysis, including budget recaps and results of participant feedback to assess the success of the event, determining where improvements are needed and adjusting future strategies based on these determinations.
10. Prepare follow up communication when needed, including thank you notes.
11. Performs other job-related duties as assigned.
Minimum Qualifications:
Education: Bachelor’s degree
Focus: Marketing, Public Relations, Project/Event Management or Related
Experience: Two years relevant work experience
Substitutions:
Any equivalent combination of related education and related experience may be considered for this position.
Knowledge, Skills, and Abilities:
* Strong interpersonal and communication skills
* Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources.
* Skill in organizing resources and establishing priorities.
* Ability to develop, plan, and implement short- and long-range goals.
* Knowledge of conference facilities, technology, and equipment.
* Ability to create, compose, and edit written materials.
* Ability to investigate and analyze information and draw conclusions.
* Knowledge of finance, accounting, budgeting, and cost control procedures.
* Knowledge of public institution purchasing principles, procedures, regulations, and standards.
* Ability to perform complex tasks and to prioritize multiple projects.
* A willingness to learn new technology programs to improve event management and logistics
Working Conditions and Physical Effort
Occasional and/or light lifting required.
Job frequently requires sitting, reaching, talking, hearing, handling objects with hands, and lifting up to 25 pounds. Job occasionally requires standing, walking, stooping, kneeling, crouching, crawling.
Vision requirements: Ability to see information in print and/or electronically.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
Applicants must apply online at www.msujobs.msstate.edu. Please include a cover letter and resume along with names and addresses of at least three references.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
