Position Function:
Manages and coordinates the business operations for the Vice President’s Office of the Division of Agriculture, Forestry, and Veterinary Medicine. Performs duties required to maintain and administer departmental budgets; administers staff policies and/or procedures; compiles reports; performs administrative procedures.
Salary Grade: 15
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Department Profile:
The Mississippi State University Division of Agriculture, Forestry and Veterinary Medicine (DAFVM) is central to the fulfillment of MSU’s longstanding land-grant mission: research, teaching, and Extension outreach. For more information about the Division, visit https://www.dafvm.msstate.edu/.
Anticipated Appointment Date:
January 16, 2026.
Essential Duties and Responsibilities:
1. Manages the daily financial activities of the VP DAFVM office, which include budget preparation and control, accounting, purchasing, and business planning and management; ensures compliance with university policies and procedures, state, and federal regulations. May approve payments of purchases for sub-units.
2. Reconcile and balance financial records with the Controller’s office on a regular basis, audit financial records for accuracy, availability of funds, and conformance to University and departmental policy and procedures.
3. Coordinates and processes all personnel actions.
4. Communicate with staff and all DAFVM units concerning business matters. Stay abreast of University financial and personnel polices and procedures.
5. Coordinates, designs, and implements internal financial reporting systems, financial controls, and management information systems in coordination with the automated financial reporting systems of the university.
6. Develops and implements systems and processes to establish and maintain records for the operating unit.
7. Prepares, in conjunction with the budget office, budget requests, operating budgets, legislative budget requests, and formal budget revisions as required.
8. Coordinates the preparation of reports of disbursements, special analyses, and information reports for management; presents recommendations for changes and/or improvements, monetary control, and adherence to budgets.
9. Evaluates and/or negotiates contracts for the purchase of services in coordination with the university purchasing department.
10. Manages cash, cash-related receipts, accounts receivable and credit and collection functions, ensuring timely processing of billings, payments, and collection of program revenue.
11. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit.
12. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
13. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
14. Performs other duties as assigned.
Minimum Qualifications:
Education: Bachelor’s degree in accounting, finance, business, or management.
Experience: No experience required.
Preferred Qualifications:
Experience with Banner, Budget Module, PageUp People Experience, Sharepoint
Knowledge of Division of Agriculture, Forestry, and Veterinary Medicine
Knowledge, Skills, and Abilities:
• Skill in organizing resources and establishing priorities.
• Ability to foster a cooperative work environment.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
• Knowledge of customer service principles, techniques, systems, and standards.
• Skill in budget management.
• Knowledge of faculty and/or staff hiring procedures.
• Knowledge and understanding of business management principles and practices.
• Skill in the use of personal computers and related software applications.
• Skill using BANNER system.
• Ability to develop and maintain record-keeping systems and procedures.
Working Conditions and Physical Effort
• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
All applicants must apply online and attach a cover letter, current resume, and the complete contact information for at least three professional references.
Screening Date:
December 26, 2025, until filled.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
