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Accounts Payable Coordinator

Apply now Job no: 502852
Work type: Nonexempt Staff Full-time
Location: Bethlehem
Categories: Finance/Accounting

To perform accounts payable and other general accounting duties in the Controller's Office. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

This position is a Grade: 7-37.5 with an approximate salary range of $36,090-$43,330 and is subject to change based on experience, skills and qualifications

Lehigh University offers a comprehensive and family friendly benefits package which includes but is not limited to Health Care, Retirement and Educational benefits. Information can be found on our website at https://hr.lehigh.edu/benefits

Position Number: S76640

1. Compile and maintain Accounts Payable records.

• Process invoices into the Accounts Payable module of Banner and / or Unimarket.
• Scan invoices and supporting documents and upload into Banner / Unimarket.
• Respond to University and vendor inquiries concerning payment of invoices.
• Review Wells Fargo e-payable credit card and ACH emails and pull supporting documentation.
• Provide support for OneCard air travel and WB Mason payments.
• Assist with the closure of purchase orders and liquidating or adjusting encumbrances.
• Maintain knowledge of data security best practices. Diligently perform agreed-upon security procedures.
• Protect Lehigh proprietary and confidential information to prevent wire and bank fraud.

2. Accounts Payable policy review, maintenance, and enforcement.

• Review invoices for adherence to A/P Policy.
• Work with departments to resolve discrepancies and escalate to supervisor as necessary.
• Review the A/P policy annually and update as necessary in close coordination with supervisor.

3. Work together with Procurement and Controller’s Office staff on process improvement.

• Key team member on our implementation of an electronic invoicing system
• Work together with colleagues to improve processes, information flow, and communication

4. Perform accounting and admin duties as a member of the Shared Services Admin Support Group

• Maintenance of Banner Finance or General data records.
• Support accounting and reporting tasks using Excel, Access, Word and/or other office applications.
• Process electronic data uploads, data entry and diagnostic review, scanning.
• Customer service and communications with vendors, faculty, staff and students
• Provide administrative support to fiscal year-end balance confirmation process.
• Provide support to other Controller's Office staff in the preparation of monthly reports and reconciliations.
• Participate in a rotating schedule of receptionist coverage.
• Paper and electronic file maintenance.

5. Other duties as assigned by supervisor or Controller.

Special Considerations

• Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist at inada@lehigh.edu

• The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor 

Qualifications

• High school diploma or the equivalent combination of education and experience; Associates Degree preferred

• Three to five years related work experience

• Strong organizational, analytical & interpersonal skills

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

Only complete applications will be considered therefore please complete the application in its entirety.  Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised: Eastern Daylight Time
Applications close:

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