Job Summary
The Senior Contract Specialist independently manages complex, campus-wide contracts, ensuring compliance with state laws, CSU, and University policies. Serving as the lead staff member, this role provides day-to-day oversight of various campus contracts, evaluating liabilities and risks associated with contractual relationships. Responsibilities include drafting, reviewing, and negotiating a variety of contracts—such as leases, service agreements, and amendments—while collaborating with internal and external stakeholders to align terms with institutional needs.
Key Responsibilities
- Lead the administration of various campus contracts, ensuring adherence to state laws, CSU, and University policies.
- Independently draft, review, and negotiate a wide variety of contracts, including leases, purchase agreements, service agreements, and amendments.
- Develop and implement contract templates, process maps, and policy manuals to enhance accuracy and efficiency in contract monitoring.
Knowledge Skills and Abilities
The Senior Contract Specialist must possess a comprehensive understanding of state, CSU, and University policies, with the ability to quickly learn and apply them to various scenarios. This role requires exceptional organizational and time management skills to handle a high volume of contracts, ensuring accuracy and adherence to deadlines. Strong written and oral communication abilities are essential for drafting, reviewing, and negotiating complex documents, as well as collaborating effectively with internal and external stakeholders. The specialist should demonstrate keen attention to detail, critical thinking, and sound judgment to identify potential issues and proactively address them. Proficiency in Microsoft Office Suite and experience in an automated purchasing environment are necessary to manage and track contract negotiations efficiently. Additionally, the ability to develop reports, maintain organized contract files, and prepare Request for Proposals (RFPs), Invitations for Bids (IFBs), and Requests for Quotes (RFQs) is crucial. A proactive approach to problem-solving and a commitment to continuous improvement are vital for success in this role.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
- Equivalent to a bachelor's degree in a related field and five years of related experience required.
- A Juris Doctor (JD) degree or a Paralegal Certificate (or active progress toward completion of either) is highly desired.
Physical Summary
Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
Department
Contract Services
Classification
Administrative Analyst/Specialist - Exempt III (1038/4)
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
Hiring Range: The hiring range for this position is up to $83,640 per year, commensurate with the candidate's education, experience, skills, and training.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $6,970 - $13,544 per month.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base
1.0 time-base, 40 hours per week.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.