• Flexible location
• Full-time and Fixed Term until June 2026
• HEW 6 $89,012 - $96,126 + 17% Superannuation (pro rata, part time)

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Who are we?

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

As an Executive Assistant, Executive Dean SEBE, you will:

• Manage administrative processes in the Executive Deans office to ensure that they are completed in a timely manner consistent with university policy and procedures.
• Manage internal communications to university staff and students of the faculty where required.
• Manage external communications with government departments, peak industry bodies, partnership organisations, and other stakeholders, assigning appropriate priority to ensure timely decisions.
• Manage and prioritise the Executive Dean’s diary, including duties, functions, commitments, and internal and external activities.
• Assist in drafting and preparing reports, presentations, correspondence, and other information on behalf of the Executive Dean SEBE.
• Interpret, analyse and prioritise all incoming and outgoing communication and provide expert advice, feedback or referral as required regarding university policies and procedures.
• Prioritise work and critical activities, evaluate progress, recognise barriers to achieving outcomes and find effective ways to deal with them.
• Proactively identify opportunities for improvement and take action and actively seek feedback from colleagues and stakeholders on things that are working well and areas for improvement.
• Build rapport with people outside of immediate team in ways that are respectful and inclusive of others and demonstrate an understanding of how all the different areas of the University interrelate and how own area fits in.

 To be successful, you’ll have:

• A Degree with subsequent relevant experience; or
• Extensive experience and specialist knowledge in administrative fields; or
• An equivalent combination of relevant experience and/or education/training.
• Experience in administration, executive services and related activities in a large organisation with complex administrative structures, policies and procedures.
• Experience in operating in a high-pressure diverse environment, involving face to face, phone and written issue.
• Project or Events management experience.

Here's how to apply: 

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Emily Heap, Administrative Coordinator on e.heap@deakin.edu.au 

For a copy of the position description, please see below:

  Executive Assistant, SEBE - HEW6 

Applications for this position close on the 4^th of April 2025

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.