Administrative & Fiscal Assistant
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Job no: 530030
Work type: Staff
Senior management: Executive VP & Provost
Department: College Access Collaborative
Location: Blacksburg, Virginia
Categories: Business / Accounting / Finance, Administrative / Clerical, Other
This position works both independently and collaboratively with general direction from the AVP and College Access Collaborative (CAC) leadership, providing excellent customer service and administrative support to the CAC team.
The Administrative and Fiscal Assistant essential duties are fiscal, and business functions, including ability to address routine and nonroutine fiscal issues; independently respond to requests for information or materials by phone, electronically, or in person; preparing and processing purchasing, accounting, contracts for events and external speakers; ordering/receiving supplies; travel reimbursements in various systems, such as but not limited to HokieMart, ChromeRiver and Banner; oversee fixed assets; including preparation of monthly reconciliation budget reports for the unit; data collection and reporting for budget development; independent thinking and decision-making skills to aide in planning complex projects and/or events for the department; serve as Continuity of Operations Plan (COOP) coordinator; complete special projects and other duties as assigned.
A successful candidate for this role requires knowledge of university and state policies and procedures, the ability to interact with executive level administrators, government officials, business executives, and faculty with an understanding of protocol, political environment and implications, and confidentiality. The essential duties include administrative, fiscal, and business functions.
Previous experience in office administration, project coordination or event support, or equivalent level of office experience demonstrating increasing levels of responsibility.
Experience managing projects and activities, including events and meetings.
Working knowledge of accounting/financial systems as well as office practice and procedures.
Experience providing fiscal support in an academic or professional office environment.
Experience providing administrative support in an academic or professional office environment.
Knowledge of university and state policies and procedures.
Experience working with HokieMart, Banner, Timeclock, ChromeRiver and Microstrategy Finance System or similar systems.
The successful candidate will be required to have a criminal conviction check.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Lisha Farrier at lfarrier@vt.edu during regular business hours at least 10 business days prior to the event.
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