Careers at Virginia Tech

The Administrative Assistant will provide high-end organizational and program support to the efforts of the advancement team on behalf of the Virginia-Maryland College of Veterinary Medicine (VMCVM).

Working closely with the advancement team and under the guidance of the Assistant Dean, the primary responsibilities of the Administrative Assistant will include:

Organizational Management: Provide frontline customer service to donors, faculty, staff, and students; greet visitors and maintain appropriate contact with public, university, and private officials; provide professional and courteous telephone support; Provide human resource support for hiring and on boarding interns and fulltime faculty and staff; Manage calendar and scheduling for the Assistant Dean of Advancement; Manage travel logistics and reimbursements for the advancement team; Coordinate meetings for the advancement team; Coordinate HokieMart purchases, manage accounts payable, and oversee miscellaneous advancement team reimbursements; Coordination of gifts received directly
within the Vet Med Advancement Office with the Development Associate through central gift processing; Assist in coordinating the budget process and foundation funds activity; Coordinate central advancement and VMCVM advancement team activities; Prepare and print correspondence and other documents; and Maintain files and produce agendas.

Prepare correspondence; Provide data entry and management using Blackbaud CMS; Maintain files using SharePoint; and Handle schedules and logistics for council/board visits and meetings, including agenda preparation, reports, meetings, etc.

Project Management: Manage specific projects unique to the Virginia-Maryland College of Veterinary Medicine; and Assist with event planning, including contracting with venues, caterers, and other vendors, coordinating the programs, and managing the logistics of the event.

Experience providing administrative support in an academic or professional office environment; Excellent time management skills and the ability to prioritize work; Excellent communication skills; Strong organizational skills with the ability to multitask; Demonstrated experience with Microsoft Word, Gmail Suite, and Excel; Ability to work both independently and as a team; and ability to use discretion in working with confidential information.

Experience in higher education setting; Demonstrated experience with Blackbaud CMS or similar applications; Demonstrated experience with SharePoint or similar applications.

3

Regular

August 8, 2024

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

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