Job Summary/Basic Function:

The UFS-Hub Coordinator supports administrative operations and internal coordination efforts, including hiring and onboarding, training, communications and project management, and collaboration across the UFS unit.

This position is not eligible for Visa Sponsorship.

Essential Functions:

• Lead and coordinate unit-level projects related to hiring, onboarding, offboarding and training development. Create and maintain supporting materials, track progress and ensure deadlines are met.
• Act as a facilitator and lead trainer for select UFS trainings delivered via Zoom. Support and help lead activities for quarterly all-staff meetings.
• Support hiring processes, including candidate coordination, scheduling, screening and communication, in alignment with Human Resources timelines and procedures.
• Coordinate onboarding and offboarding activities, assisting supervisors and ensuring required documentation, access and systems setup are completed.
• Develop and manage UFS training efforts, including logistics, materials, communications and post-session evaluations.
• Manage shared inboxes and intake channels, routing and tracking requests to ensure timely resolution.
• Serve as the unit’s P-Card holder. Complete purchases, track expenses and reconcile transactions in compliance with university policies.
• Oversee technology and office operations. Maintain unitwide equipment trackers and support audits and inventory reviews.
• Prepare and process data for quarterly, annual and audit-related reports. Document updates to improve future processes.
• Coordinate meetings, calendars and logistics for trainings, events and leadership activities.
• Provide general office management, including space coordination, suite organization and support for building operations.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform additional administrative and project-based duties as needed in support of UFS operations and priorities.
• Perform other duties as assigned. 

Knowledge, Skills, Abilities:

• Excellent written and verbal communication skills.
• Ability to think analytically and critically.
• Experience planning and organizing projects.
• Strong written communication skills, including proofreading and editing.
• Customer service experience.
• Ability to manage multiple tasks and meet tight deadlines.
• Strong written communication skills, including proofreading and editing.

Minimum Qualifications:

Bachelor’s Degree and 2 years of professional experience or equivalent relevant experience.

Preferred Qualifications:

• Experience leading or supporting training sessions.
• Proficiency in project tracking tools such as Smartsheet and Trello.
• Experience supporting hiring, onboarding and offboarding processes.
• Proficiency in Google Workspace, including calendar management (preferably Google Calendar).
• Familiarity with P-Card processes and reconciliation.

Salary and Benefits:

Salary starting at $51,000 annually and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:

Resume, cover letter

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/

University Financial Services (UFS) is a unit within the Division of Finance and Operations. You will be joining an intentionally built culture with a strategic focus. The team follows the Enterprise Operating System (EOS) to drive results. All members of UFS are involved.

UFS's value words are:
Adaptable: adjusts to change, being flexible, versatile and cooperative.
Continuous Improvement: intentional commitment to making things better every day.
Ethical: honesty and integrity guide personal and professional behavior and judgment.
Gets Things Done: prioritizes tasks, demonstrates tenacity and achieves the end goal.
Problem Solver: demonstrates curiosity, identifies and understands the interrelated components of an issue and seeks to implement innovative solutions.
Respect: demonstrates care, concern and consideration for the perspective, needs and feelings of others.
Team Oriented: accountable to and understands the dynamics of the team; works cohesively and inclusively to accomplish a common goal.