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Administrative Coordinator

Apply now Job no: 503427
Work type: Regular
Location: Malibu Campus
Categories: Administrative/Office Support

The Administrative Coordinator provides primary administrative support to an Associate Vice President and University Title IX Coordinator. This position contributes to the administrative support that is needed to address ongoing institutional functions, such as student care, Title IX and critical response (e.g., sexual assault response and critical care), and RISE. This position also provides administrative support to the Associate Dean of Planning, Operations, and Assessment.

Duties

  • Provide general office assistance including scheduling meetings, ordering supplies, responding to calls, reconciling credit card statements, editing/proofreading, filing, processing payment requisitions, and coordinating travel schedules. Includes reconciling and substantiating credit card transactions for the SCT and Title IX Case Management Directors. Also, assist the Associate Vice President with administrative tasks related to councils and or committees.
  • Perform duties related to Student Care Team and Title IX (e.g., note-taking during intake meetings, support management of the SCT and Title IX inbox, database upkeep, Student Emergency Fund, Food Insecurity Fund, SOL Emergency Fund), and RISE. Also, support the SCT/ Title IX team with credit card statements as needed. 
  • Track funding allocations to support division-wide professional and staff development activities and budgets. Event coordination and support. 
  • As a member of the Vice President for Student Affairs office staff; share general office functions for the suite with other members of the team. Participate in professional development through monthly administrative staff support training and meetings.
  • Support emergency preparedness preparation.
  • As a staff member in Student Affairs who works closely with students, this person serves as a Christian role model and promotes a biblical worldview. 
  • Serve on a Student Affairs Emergency Response Team. 
  • Support the educational and prevention functions of Title IX and the Student Care Team. 
  • Provide administrative support to the Associate Dean of Student Affairs for Planning, Operations, and Assessment. This includes updating the calendar and scheduling appointments and meetings, reconciling credit card statements, and managing the logistics and approvals for Major Equipment and Professional Development Budgets. Will also participate in benchmarking research projects related to assessment and other Student Affairs-related projects. 
  • Perform other duties as assigned. 
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: AA degree in a related field and two years of office experience required. Ability to work well with people; capacity to work with people that are in crisis and will need to engage with SCT or Title IX; ability to function under pressure; excellent oral, written, and interpersonal communication skills; attention to detail; ability to work independently and as a team member; capacity to handle stressful situations gracefully; ability to multitask and work in an environment requiring a high level of confidentiality; capacity to maintain a positive attitude in a dynamic environment required; strong proofreading skills; knowledge of standard office applications such as Microsoft Office Suite. Ability to integrate Christian faith with student development theories and practice. Must have a personal faith in Jesus Christ; active involvement in a local church; demonstrated support for the Christian mission of the University. Microsoft Office, computer literate, proficiency in database management.

Please include your resume and the cover letter with the job application. 

Preferred: Bachelor's degree. Experience in managing, planning, and supporting events within a university setting is preferred. Experience in working with sensitive information related to health and mental health and sex discrimination prevention and response.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $20.77 - $23.07 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.

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