Position Number: 0034322
Location: Parkville
Role type: Full-time; Continuing
Faculty: Melbourne Law School
Department: Office of the Dean
Salary: UOM 8 $119,742 – $129,607 p.a. plus 17% super
- Provide high-level support to the Dean and senior leadership, ensuring the effective management of governance, projects, and stakeholder engagement across Melbourne Law School.
- Shape initiatives, influence decision-making, and contribute meaningfully to Australia’s leading law school’s global impact.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Executive Officer plays a pivotal role in supporting the Dean and senior leadership of Melbourne Law School, providing high-level coordination across governance, operations, and strategic initiatives. This dynamic position encompasses complex stakeholder engagement, project management, and the preparation of key documentation, including correspondence, reports, and agreements. The role is instrumental in facilitating faculty governance arrangements, supporting global engagement, and ensuring the seamless execution of executive priorities. With a remit that spans policy development, research, and high-level communication, the Executive Officer exercises sound judgement, discretion, and diplomacy in navigating competing priorities and delivering timely, high-quality outcomes in a fast-paced environment.
Your responsibilities will include:
- Overseeing governance arrangements, providing expert advice, coordinating key meetings, ensuring policy compliance, and maintaining the Faculty Governance Framework.
- Managing operations and projects, leading and mentoring staff, drafting agreements, coordinating recruitment and awards, overseeing communications, and addressing operational challenges
- Conducting research and analysis, preparing reports, briefing notes, and legal documents, evaluating governance matters, and advising on executive priorities, university regulations, and strategic opportunities.
- Facilitating executive communication, drafting correspondence and speeches, handling confidential information, engaging with internal and external stakeholders, and supporting the Dean’s engagement with the legal profession and broader academic community.
Who We Are Looking For
You are a highly organised and proactive professional, adept at navigating complex and fast-paced environments with confidence and discretion. A natural problem-solver, you demonstrate sound judgement, diplomacy, and the ability to manage competing priorities with poise. Your exceptional interpersonal and communication skills enable you to build strong relationships across diverse stakeholder groups, encouraging collaboration and influencing outcomes with tact and professionalism. With a keen eye for detail, you excel at synthesising information, anticipating challenges, and driving initiatives to successful completion. Your integrity, adaptability, and ability to work autonomously while contributing to a cohesive team make you an invaluable asset to the Office of the Dean.
You will also have:
- Exceptional research, analytical, and writing skills, with the ability to produce high-quality reports, briefing notes, and legal or governance-related documents.
- Proven experience in project coordination and stakeholder management, demonstrating the ability to oversee complex initiatives, engage with diverse groups, and ensure timely outcomes.
- Strong knowledge of governance, policy, and administrative frameworks, with the capacity to develop, implement, and refine processes in alignment with institutional and regulatory requirements.
- Ability to manage confidential information with professionalism and discretion, while exercising sound judgement, autonomy, and a results-oriented approach in a dynamic environment.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Your New Team – Melbourne Law School
Melbourne Law School is Australia's first all-graduate law faculty. Melbourne Law School was the first faculty in Australia to teach law, and awarded this country's first law degrees. The Law School is now fully graduate with its Juris Doctor for admission to practice recognised as a high level qualification in Australia and beyond. Coupled with the unrivalled excellence of the Melbourne Law Masters and its excellent Research Higher Degree programs, the Law School offers a unique opportunity for the integration of scholarship and teaching.
Its faculty is a vibrant community of creative scholars, committed to a highly collegial, research-intensive institutional life. The Law School has particular strengths in comparative analysis. It aims to integrate teaching with research and engagement activities and to engage with local, national and global communities. The Law School is a single department faculty located in a custom designed building in University Square. The Law School has approximately 2,500 graduate students (including JD, Melbourne Law Masters and Research High Degrees).
The international reputation of the School is closely linked to the range and quality of its research programs. The School has several research Institutes, Centres, Networks and Groups which provide a focus for scholarly interaction - https://law.unimelb.edu.au/centres.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
- Responses against points 2, 4, and 5 of the Selection Criteria^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Petra Newton via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
