Accounting Assistant II - 528421
Job no: 528421
Work type: Regular Full-time (Benefits eligible)
Location: Tuscaloosa
Categories: Accounting/Bookkeeping
Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)
Department/Organization: 502304 - Accounts Payable
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm
Note to Applicants: Position is eligible for hybrid work subject to University policy.
Job Summary: The Accounting Assistant II maintains accurate financial records. Provides accounting and bookkeeping support. Assists University staff in understanding industry standards, current laws, and university policy as it relates to the financial affairs of the University. Provides guidance and trains entry-level Accounting Assistants.
Additional Department Summary: Performs a full range of moderately complex accounting functions requiring extensive knowledge of University travel, spending, purchasing and procurement, tax, contract and grant, student payment policies and procedures, IRS rules and regulations, and state law. Audits for compliance with University policies and procedures, state of Alabama law, and adherence to IRS rules and regulations regarding 1099 and taxable fringe benefit reporting. Utilizes sound judgment involving all expenditure of University funds.
Resolves questions and problems regarding the online travel and expense system using phone, email, and web-based screen sharing tools and refers only a limited number of highly complex issues to a manager or director. Completes reporting tasks and review and analysis. Updates approver information. Coordinates and processes invoices from external systems as well as batch processing for declining balance cards. Serves as a liaison to University departments, internal auditors and vendors, and external auditors and vendors.
Required Minimum Qualifications: High school diploma or GED and two (2) years of accounting or bookkeeping experience; OR associate's degree or higher.
Skills and Knowledge: Exceptional written and verbal communication skills. Working knowledge of basic accounting skills and the ability to organize work and time in an efficient manner. Proficient computer skills to include word processing, spreadsheet applications, personal computing networks, and internet software. Ability to work effectively in a team environment. Ability to work effectively under stress and high levels of activity. Ability to make decisions based on careful analysis and thoughtful judgments.
Preferred Qualifications: Working knowledge of 1099 rules and regulations. Accounts Payable experience. Degree in business or accounting related field.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.
The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.
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