Pay Grade/Pay Range: Minimum: $19.33 - Midpoint: $24.18 (Hourly N5)
Department/Organization: 206901 - MBA Program
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm; nights and weekends as needed.
Job Summary: The Administrative Assistant III provides administrative support for operations on a college-wide scale, division-wide scale, or unit-wide scale for units of comparable size, scope, and complexity wade scale to that of a college or division. Performs complex and some undocumented administrative tasks. Acts as office liaison/receptionist. Drafts and sends communications on supervisor/departmental staff or college/division behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: Provides day-to-day operational support for the Manderson Graduate School of Business office suites. Coordinates, schedules, and attends all graduate committee meetings. Provides budgetary support and oversight for department operations and multiple graduate student organizations. Completes and submits payroll, accounts payable, and procurement documentation and forms. Produces monthly reports. Approves expenditures. Provides oversight for endowed funds. Serves as the scholarship coordinator for graduate student scholarship awards associated with the Manderson Graduate School of Business. Manages and supports contract submissions and branding/licensing approvals. Plays a vital role in the planning and execution of all office operational functions and processes. Supports graduate curriculum and catalog information management.
Required Minimum Qualifications: High school diploma or GED and four (4) years of administrative experience; OR associate’s degree and two (2) years of administrative experience; OR bachelor's degree or higher.
Skills and Knowledge: Strong leadership skills. Excellent communication and organizational skills. Ability to work independently. Analytical and problem-solving skills. Ability to meet deadlines, produce reports and work well under pressure. Ability to prioritize and be self-motivated. Ability to assign and evaluate work of subordinates for effective operational processes.
Preferred Qualifications: Proficiency in using CIM/CourseLeaf and Course/program catalog inventory systems, SLATE, ASTRA, DENNY, AXIOM, Degree Works, GATOPS, ARGOS, ASAS, BANNER, OnBase, TouchNet, and Concur. Experience supervising and evaluating staff personnel for annual performance reviews.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.
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