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Document Controller

Job ID
Job Type
Permanent Full-time
Administration / Support / Secretarial
Applications close
Singapore Standard Time

LEIGHTON ASIA, established in 1975, is a leading international construction company, delivers a portfolio of high-profile infrastructure projects throughout Asia, operations specialize in civil engineering and infrastructure, rail, roads and tunnels, as well as building works.

We are a member of the CIMIC Group, one of the world’s largest leading international contractors and the world’s largest contract miner. Our Group Principles are Integrity, Accountability, Innovation and Delivery. Safety is more than a Principle, it underpins everything we do.

As a leading construction provider, Leighton Asia is what it is today because of our people. Our people are the key asset driving the business. One of the Group’s highest priorities is to create a rewarding, challenging and safe workplace for all our people.

We invite high-calibre candidates to fill the following position in Malaysia.



Job Duties

Document management & correspondence

  • Processing: generally involves scanning, copying, printing, and uploading; preparation of design submission packages; updating electronic registers (i.e. in Excel); inputting of data into Incite; the controlled movement of data within Incite; maintaining the team’s hard copy library; any other associated activities as requested; maintain files/records and document the same
  • Documentation: consists mainly of design data (drawings, calculations, reports, specifications, etc), submissions from sub-contractors and their responses following review by Client / Interested Parties / Consultants (drawings, method statements, ITPs, as-builts etc), RFIs and their responses, and so on.
  • Follow all established document control and Project procedures, highlighting non-compliances and suggesting improvements
  • Draft emails/letters on relevant matters related to engineering document submissions in consultation with supervisor
  • Assist with report creation by following up with concerned persons for inputs, collating information together and getting the report ready on time for presentation/meeting
  • Receive/send external & internal couriers; Re-direct to intended recipients based on content

Interfacing with Interested Parties / Approval Parties

  • Maintain register of external contacts for engineering document distribution from time to time; Categorise contacts as directed by supervisor
  • Maintain records of the issuance and responses to and from interfacing interested parties and approval parties to track outstanding responses
  • Upon reaching reply deadlines for circulation of engineering submissions, chase outstanding responses from interested parties / approval parties
  • Where requested by supervisor, prepare reports on the status of responses from interested parties / approval parties regarding engineering submissions

Tracking Design Progress

  • Logging and recording in a controlled register activities relating to engineering submissions and tracking close-out of each activity by responsible parties.  The purpose of the register is to track each and every design submission activity and for whom outstanding actions are required.
  • Tracking activities relative to design submissions programme provided by supervisor in a date tracking register provided by supervisor
  • Identifying and reporting to supervisor on key submission and approval milestones, including any delays, etc

  Job Requirements

  • Diploma in Business administration
  • Total work experience: 5 years in managing of engineering documentation
  • Proficiency in Microsoft Office suite
  • Multi-tasking ability
  • Planning & organising skills
  • Good communication skill

Interested parties, please apply with full resume stating present and expected salary in your application.  By submitting your personal data for recruitment purposes, Applicants understood and agreed that the Company may retain such personal data up to a period of two years for the recruitment of any suitable position within the Company.

Information provided will be treated in strict confidence. Applicants who are not invited for an interview within 8 weeks may consider their application unsuccessful for the applied post.

For more information about Leighton Asia, please visit our Leighton Company Website.

How to apply

Apply now
Applications close
Singapore Standard Time
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