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Senior Grant Administrator

Apply now Job no: 502603
Work type: Exempt Staff Full-time
Location: Bethlehem
Categories: Research

The P.C. Rossin College of Engineering and Applied Science has over 150 faculty members, most of whom are involved in extramurally funded projects.  At any one time there are over 400 active projects that result from the preparation and submission of well over 200 proposals per year. This large and growing research portfolio requires additional staff support for pre- and post-award management, as well as supporting an analysis process of the research portfolio for strategic planning at the college level. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

1. Pre-award Management and Support
*Identifying funding opportunities independently and in collaboration with the Office of the Vice Provost for Research and the Rossin College Senior Associate Dean for Research
*In collaboration with ORSP, provide sponsored project policy interpretation and procedure guidance to principal investigators and their staff. Review roles of key players involved with grant management and implementation – grant specialists, department business manager/coordinator, ORSP, IRB, PI, etc.
*Collaborate with principal investigator and/or project administrators with proposal submission and preparation of grant and contract budgets following specific guidelines provided in the sponsor’s request for proposal/application (RFP/RFA)
*Collaborate with faculty in preparing draft budgets for research proposals, which includes providing faculty PIs with templates and instructions to facilitate their document preparation
*Work with PI to develop necessary budget justifications
*Provide financial forecasting, project anticipated costs/expenditures for proposals and prepare budgets with consideration of funding agencies allowable costs, cost sharing and required documentation for both internal approval and external compliance
*Gather and integrate subcontract information for proposals from extramural research partners
*Complete College and University cost-sharing documentation
*Gather documentation such as letters of support, bio-sketches, facilities/environment/resources
etc., such as relevant IRB or IACUC approvals
*Manage conflict of interest and anticipated effort commitments at pre-award stage
*Support the development of the final proposal for submission by the PI to ORSP (PI to complete the final review, approval and submission to ORSP)
*Coordinate other support/current/pending changes with the project
*Direct daily contact and interaction with PI and research staff, various staff and departments, and ORSP team members
*Prepare research-related data and survey information required in proposal. Provide reporting support for research accounts and grants

2. Post Award Management and Support
*With an understanding of the reporting requirements, set up budget indexes and account code categories within Lehigh’s banner system
*Work with department business managers to create a process to provide monthly financial reporting to faculty, including summary reports, analysis of expenditures, and budget projections
*Provide budget analysis regarding proper compliance and use of funds. Facilitate allocation and reallocation of resources within and across grants. Facilitate budget revisions and no-cost extension requests
*Track cost sharing commitments against actuals working with the PI and escalate concerns to the Senior Associate Dean, as necessary, when commitments are at risk
*Review effort commitments in conjunction with department business managers for local oversight for effort reporting certification
*Work with local business managers to authorize expenditures, budget adjustments, and transfer of funds. Reconcile and approve monthly research One-Card expenses, in accordance with University and agency rules and policies
*In collaboration with ORSP, monitor spending accounts for integrity and compliance with federal and state guidelines for expenditures and reporting
*Monitor and confirm compliance with sponsored award reporting requirements (Interim progress)
*Reconcile research accounts on a monthly basis with the support of local business managers
*Monitor subcontract invoices and review with PI for approval
*Arrange transfer of subcontract awards into and out of the Rossin College/Lehigh University in compliance with regulations and policies
*Assist PI in the preparation and submission of interim and final research grant reports in coordination with research accounting
*Complete timely financial reconciliation and closeout for grants/contracts
*Review and approve payroll and tuition paperwork at college level, submitted by local business manager/coordinator, for faculty, staff and students paid from sponsored projects to ensure funds are available from the sponsored award and that resources were budgeted for this purpose
*Work in collaboration with local business managers to resolve conflicts or concerns involving the approval of invoices, purchase orders, travel vouchers, reimbursements, facility upgrades, credit card activities, etc. Monitor subcontract compliance and finances, interface with external partners when necessary

3. Research Support Enhancement and Communication
*Assist the Rossin College Dean and Associate Deans with Research projects as needed
*Compile and analyze financial information and strategic data to determine present and future financial performance, identify developing trends and recommend improvements. Analyze process and procedure efficiency and effectiveness, suggest changes as needed
*Facilitate training and onboarding of new faculty around research processes and procedures
Liaison with the Office of Research & Sponsored Programs
*Attend professional development conferences and workshops related to Research
*Remain current and knowledgeable on agency and procedures and requirements concerning grants management issues

Position Number: S97400

Grade: 10-40; $64,330 - $78,260

This is an approximate range and is subject to change based on experience, skills and qualifications.

Special Considerations

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist at

The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor

This position is funded on soft dollars and is not eligible for severance


Bachelor's Degree or the equivalent combination of education and experience; Master's Degree preferred

Certified Research Administrator Certification (CRA)

Five to eight years related work experience

Excellent communication and interpersonal skills

Demonstrated knowledge of federal regulations relating to contract and grant agreements

Experience in creating and monitoring grant budgets

Experience in managing and maintaining grant application software preferred

Strong working knowledge of MS computer software and systems

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

Only complete applications will be considered therefore please complete the application in its entirety.  Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised: Eastern Standard Time
Applications close:

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