Student Administration Building

Current Opportunities

Accounting Technician II

Apply now Job no: 523960
Work type: Staff
Location: East Bay
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Finance/Accounting, Probationary, Full Time

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,066.00/month to $4,300.00/month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The Finance area at Cal State East Bay consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement, and Support Services.  These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director, and the Director of Procurement Services.  These managers report to the Associate Vice President of Finance.  The incumbent will be an Accounting Technician II within the University Accounts Payable unit. 

This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit.  However, duties may also include supporting other areas within Fiscal Services. This Accounting Technician II position is responsible for processing paycycles for all Accounts Payable invoices, along with handling the voids and stop payments. In addition, the incumbent will assist with the use of current travel software, ensuring vendor set-ups within the software, maintaining data integrity, providing some functional support, as well as training to end users. Lastly, the incumbent will identify, track, and clear Accounts Payable compliance issues including but not limited to, STD261s and Defensive Driving mandatory coverage requirements. Duties will also include the maintenance of Accounts Payable records and monitoring the Accounts Payable email account.


Run the Accounts Payable Paycycles:

  • Post information to journals, registers and ledgers.
  • Analyze, assemble and compile data used in the generation of financial reports and/or analysis.
  • Run the various paycycles for the campus.
  • Process the weekly wire payments in the Wells Fargo portal and the Peoplesoft system.
  • Audit the trial register for accuracy before checks are printed and released to vendors.
  • Sort checks for distribution and contact various departments for check pick-up.
  • Research and follow-up on reimbursement checks that are not picked up by employees.

Functional assistance:

  • Perform a number of ongoing systems administration activities for the University’s travel software program (i.e., Certify).
  • Unsettled claim user follow-up with emails and education.
  • Responsible for creating new suppliers in Certify.

Accounts Payable Compliance Activities:

  • Identify, track, and clear Accounts Payable compliance issues, including but not limited to STD 261s and Defensive Driving mandatory coverage requirements.
  • Escalate unresolved compliance issues to the appropriate administrator.
  • Develop and maintain business processes to support this effort, leveraging automation.

Electronic Storage (e.g., OnBase):

  • Ensure integrity of Accounts Payable electronic storage, ensuring future invoice retrieval.
  • Scan and index documents into OnBase, verifying accuracy and approving invoices after the paycycle is completed.

Stop Payments and Voids:

  • Process and control void checks and stop payments.
  • Handle monthly processing of stale-dated & escheated checks.
  • Work with GL group to assist in bank reconciliation process.
  • Maintain file of canceled and voided checks, and escheated payments.


  • Track Certify earnings/rewards, coordinate with management spending of rewards.
  • Maintain records.
  • Monitor the accounts payable email account.
  • Train student assistants as needed.
  • Sort mail, greet customers and provide assistance as needed.
  • System testing for upgrades.
  • Archive and box documents as needed.
  • Primary point of contact for pulling audit samples and other projects as requested.
  • Other duties as assigned.

Minimum Qualifications


  • Thorough knowledge of Generally Accepted Accounting Principles (GAAP), office methods and procedures.
  • Statistical and mathematical presentation of data.
  • Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.
  • General understanding of internal control methods.
  • Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements. 


  • Ability to interpret and follow instructions and policy guidelines.
  • Analyze financial and statistical data and draw conclusions.
  • Utilize problem solving techniques.
  • Establish and maintain effective working relationships with others; and communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants.
  • Ability to apply accounting principles to the analysis of complex accounting problems.
  • Analyze and interpret accounting data.
  • Prepare clear, accurate financial statements and reports.
  • Utilize problem-solving techniques in finding solutions to complex accounting problems.
  • Understand and apply applicable rules, regulations, policies, and principles.
  • Make decisions and recommendations regarding accounting activities.
  • Communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants. 


  • Equivalent to two years of progressively responsible professional accounting experience. 


  • Equivalent to a Bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. 

Required Qualifications

  • The incumbent must have the ability to review financial documents for accuracy, completeness, validity and adherence to standards.
  • Compute and post numbers rapidly and accurately.
  • Maintain files and records.
  • Identify, trace and correct errors.
  • Follow directions; interpret and apply written rules and regulations.
  • Read and write English at a level appropriate to the position.
  • Apply accounting procedures and practices to the analysis of basic accounting problems.
  • Analyze and interpret accounting data.
  • Apply problem solving techniques in finding solutions to basic accounting problems.
  • Understand and apply applicable rules, regulations, policies, and procedures.
  • Must be able to make sound decisions and recommendations.
  • Communicate clearly and effectively with internal and external customers, and must be able to adapt quickly and easily to changes as required by the business needs of the university.
  • Be able to effectively operate the following office equipment: Personal computer, 10-key by touch, fax machine, document scanner, and copy machine.
  • Be able to effectively use the following software: PeopleSoft, Microsoft Excel, Microsoft Word.
  • Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.

Preferred Skills and Knowledge

  • Any equivalent combination of education and experience which provides the required knowledge and abilities.
  • Having Accounts Payable experience is a plus.

Physical Requirements

  • Be able to sit for long periods, bending, reaching, and lifting as required in an office environment.
  • Being able to lift up to 25lbs for year-end boxing as needed.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website at

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at:


Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

CSU Vaccination Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

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