Job Summary
Under the general supervision of the Department Chair, serves as the administrative, fiscal and personnel analyst for the Theatre Arts Department. Work independently to provide technical and operational support to its faculty, staff, and students including the maintenance of online academic courses, scheduling and registration records. Analyze and reconciles budgets and expenditures for all performance and technical areas within the department, including all producing entities and California Repertory Company. Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Provides assistance with the department website and social media.
Key Responsibilities
- Fiscal Operations – Prepare and oversee preparations of various purchasing and payables forms for all department state-side and foundation funds. Ensure that documents are complete and accurate, so that expenses are submitted expediently and efficiently.
- Personnel Processing - Prepare, submit and track a variety of personnel and payroll documents for faculty, staff and student employees, included but not limited to recruitments, separations, timekeeping, salary vouchers, and salary adjustments
- Curriculum Management - Independently produce short-term and long-range planning for curriculum. Analyze current curriculum, enrollment numbers and road maps to help provide insight and suggestions for long term planning of curriculum.
- Office Operations - Serve as the department contact for current university policies and procedures. Orient all new faculty and staff members in departmental procedures for purchasing supplies, equipment, payroll submissions and other information as requested.
- Special Reports - Prepare and submit special reports, NAST, URTA, Higher Education Arts Data Service (HEADS) reports and any other materials needed or designated by chair.
Knowledge Skills and Abilities
The ideal candidate is highly adaptable and thrives in a busy, open office environment with frequent interruptions while maintaining exceptional accuracy in data preparation and entry. They possess strong interpersonal and team-building skills, coupled with analytical thinking, sound decision-making, and effective problem-solving abilities. With a keen attention to detail, they can prioritize tasks accurately in a fast-paced, deadline-driven setting. Their expertise includes advanced knowledge of PeopleSoft (or equivalent systems), online scheduling and storage tools such as Google Calendar and Dropbox, and internet-based communication platforms like Skype. They demonstrate excellent organizational skills, including stress and time management, and are proficient in PC applications such as Word, intermediate to advanced Excel, email, and campus CMS systems for both financial and student operations. Outstanding written and verbal communication skills enable them to interact effectively with campus stakeholders and the surrounding community.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
• Equivalent to a bachelor's degree in a related field and two years of related experience required.
Physical Summary
- Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
Department
Theater Arts
Classification
Administrative Analyst/Specialist - Nonexempt
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
Hiring Range: The hiring range for this position is $4,799 (Step 1) - $5,513 (Step 8) per month commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,799 (Step 1) - $6,992 (Step 20) per month.
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY
It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.